Project Billing Specialist

Job Description

Job Description

SUMMARY

Responsible for monitoring, preparing, distributing, and expediting MPT project invoices, accounts receivable, and sales representative commissions. Also serves as backup for Accounts Payable.

PRIMARY JOB DUTIES/RESPONSIBILITIES

• Create and issue accurate project-based or milestone-based client invoices matching specific contract terms
• Monitor payment statuses and resolve billing discrepancies
• Maintain invoice and aging reports
• Expedite customer invoices to ensure timely project invoice payments
• Process commission payments to Merichem sales representatives
• Establish new project structures, phase coding, and billing parameters in financial software
• Meet with project managers to develop monthly cost forecasts with input from project teams
• Assist in preparing monthly project reports for internal and external customers
• Assist Finance team with data entry for monthly close
• Provide cross check for month end accruals
• Accounts Payable (AP) backup. Periodically assist department with processing vendor invoices, expense reports, and P-cards, as needed

• Continuously improve our commitment to excellence in Environmental, Health, Safety, and Security performance.
• Other duties as assigned by management

EDUCATION & EXPERIENCE

• High School diploma or equivalent required
• Associate’s degree in accounting, construction management preferred
• 2 years of experience in a related field (Accounts Receivable, Accounts Payable) required
• MS Dynamics 365 Business Central experience preferred
• Proficiency with Microsoft Office – Excel, Word required
• Excellent organizational and multi-tasking skills
• Ability to work effectively as a member of a team or independently

SUPERVISORY RESPONSIBILITY

• This position has no supervisory responsibility

EXPECTED HOURS OF WORK

• Able to work an agreed upon standard schedule and overtime as required 

TRAVEL 

• No travel required
• Must have a current, valid driver's license.
• Able to be insurable under our company's liability insurance policy

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WORK CONDITIONS

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Environment & physical effort

• Able to work in an office environment
• Able to maintain focus and analyze data

• Able to sit & use a computer for extended periods of time

• Able to speak & communicate proficiently
• Able to climb stairs and lift up to twenty pounds and exert force
• Able to use hands to grasp objects
• Able to see clearly judge distance & spatial relationships to distinguish objects as they are
• Routine physical exertion. Standing, walking, climbing for moderate periods