Procurement Specialist

Procurement Specialist Location: Minnetonka, MN OSI Batteries is a factory-direct distributor of specialty batteries, chargers, and related power products, serving customers across medical, industrial, communications, and safety markets. With an ISO 9001:2015 certification and a reputation built on deep product expertise, OSI partners with leading global battery manufacturers to deliver reliable, hard‑to‑source power solutions to businesses nationwide. What You Will Do Purchasing & Order Management Issue purchase orders to assigned domestic and international suppliers in accordance with internal purchasing authority levels and established reorder triggers. Confirm lead times, unit pricing, and minimum order quantities with suppliers via formal quotation on a per-order basis prior to order placement. Monitor and manage open purchase order lead times to ensure on-time delivery; proactively follow up with suppliers to identify and communicate potential delays. Escalate unit price discrepancies or minimum order quantities that exceed internal approval thresholds to the Senior Procurement Specialist for resolution. Coordinate with the receiving team to reconcile purchase orders against incoming shipments and resolve any discrepancies. Inventory & Data Management Maintain and monitor the purchasing system using reports of annual usage, product lead times, and unit costs to support automated calculations of minimum inventory levels and reorder quantities. Create new item records in Oracle NetSuite ERP per formal requests submitted by the Product Development team, ensuring accurate and complete entry of all required data fields. Audit and update existing item and supplier data within Oracle NetSuite to ensure accuracy of pricing, lead times, and vendor information. Generate and analyze purchasing reports in Excel to support inventory planning and supplier performance tracking. Supplier Relations & Communication Serve as a day-to-day point of contact for assigned domestic and international suppliers on routine purchasing transactions. Communicate professionally and promptly with suppliers via email and phone to obtain quotes, confirm orders, and resolve delivery or pricing issues. Maintain accurate records of supplier communications, quotations, and order confirmations. Support international procurement activity including coordination of lead times, currency awareness, and shipping timelines with overseas vendors. Cross-Functional Collaboration Collaborate with the warehouse and operations teams to align purchasing activity with inventory needs and incoming shipment schedules. Support the Senior Procurement Specialist with ad hoc purchasing projects, data analysis, and process improvement initiatives. Participate in periodic inventory reviews and contribute to cycle count reconciliation efforts. Who We Want To Meet Education & Experience Associate's or Bachelor's degree in Business, Supply Chain, Operations, or a related field preferred; equivalent coursework with demonstrated business acumen considered. 0–2 years of professional experience in purchasing, procurement, supply chain, operations, or a related business function. Prior experience in a wholesale distribution, manufacturing, or product-based business environment is a plus. Familiarity with ERP systems is a plus; experience with Oracle NetSuite is a strong advantage but not required — training will be provided. Exposure to international purchasing, import documentation, or global supplier management is a plus. What You Will Bring Advanced proficiency in Microsoft Excel is required — this is a core daily tool used extensively for purchasing analysis and inventory reporting. Candidates must be fast and comfortable with formulas, filters, sorting, and data manipulation. Proficiency across the Microsoft Office suite (Outlook, Word, Teams) is required. Strong data entry skills with a high degree of speed and accuracy. Ability to learn and navigate ERP systems; Oracle NetSuite training will be provided. Exceptional attention to detail — accuracy in pricing, part numbers, and order quantities is critical in a battery distribution environment. High sense of urgency and personal accountability; follows up without being prompted. Strong organizational skills with the ability to manage multiple open purchase orders across domestic and international suppliers simultaneously. Clear, professional written and verbal communication skills for supplier and internal correspondence. Comfortable working in a fast-paced, small-team environment where adaptability and initiative are valued. Self-starter who takes ownership of their workload and continuously looks for ways to improve efficiency. Benefits & Perks Competitive compensation package with salary, incentives, company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction, and more). Career and professional development through training, coaching and new experiences. Hybrid culture with new & beautiful workspaces that balance flexibility, collaboration, and productivity. Inclusive and diverse community of passionate professionals learning and growing together. EEO PartsSource, Inc., and its affiliates and subsidiaries, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Legal authorization to work in the U.S. is required. #J-18808-Ljbffr PartsSource Inc.