Administrative Assistant

Facilities Coordinator

This is a 6-8 week contract position with the working hours of Monday through Friday, 8:00 AM to 5:00 PM. The role requires covering parking costs. Interviews will be conducted as per requirement.

Responsibilities

• Conduct daily walkthroughs and site inspections to ensure a clean, organized, safe, and fully operational office environment.
• Respond to work orders promptly, scheduling and managing repairs, maintenance, and minor works to ensure compliance with KPIs.
• Coordinate the delivery of site amenities and services, including fitness, food services, events, meeting facilities, mail/courier services, and office moves.
• Provide clear direction and information to vendors, facilities staff, and other service providers to ensure seamless execution of onsite work.
• Assist in procuring vendors and maintain accurate site records, web pages, and official documentation.
• Support client relationship management by complying with all contract requirements, meeting performance indicators, and delivering exceptional service based on client feedback.
• Maintain emergency response plans, including evacuation procedures, after-hours emergency response, and adherence to environmental health and safety standards.

Essential Skills

• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with minimal supervision and effectively manage stressful situations.
• Self-motivated, confident, energetic, and highly flexible.
• Ability to occasionally lift, push, and move items as needed to perform daily job duties.
• Strong teamwork skills and the capability to thrive in a fast-paced work environment.
• Proficiency in a range of information technology tools, platforms, and email communication.

Additional Skills & Qualifications

• 0-2 years of experience in facilities management, property management, hospitality, or related fields.
• Knowledge of local occupational health and safety requirements and critical facilities management.
• Basic understanding of technical property systems, including HVAC, chiller systems, fire protection, and mechanical/electrical systems.
• Experience or familiarity working with minor lab environments.
• Strong spreadsheet proficiency, particularly in Excel, and basic financial knowledge.
• Solid hospitality experience with a strong customer service orientation.

Work Environment

This role is based in an office environment requiring daily interaction with various technology platforms and systems. The position involves managing multiple tasks in a dynamic and fast-paced setting. The dress code is professional attire.

Job Type & Location

This is a Contract position based out of Pittsburgh, PA.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Pittsburgh, PA.