Procurement Coordinator (Procurement Expediter & Invoice Resolution Specialist)

Job Description

Job Description

Job Overview: The Procurement Expediter & Invoice Resolution Specialist ensures timely material deliveries, resolves invoice holds, and supports efficient supply chain operations. This role requires strong coordination, attention to detail, and communication with vendors and internal teams.

Key Responsibilities:

Purchase Order Expediting:

• Monitor open purchase orders and track material deliveries using dashboards and reports.
• Compare promised versus actual delivery dates and proactively follow up on delays.
• Communicate with suppliers to expedite shipments and ensure timely receipts.
• Maintain accurate records of order status, vendor communications, and reasons for delays.
• Partner with buyers, project managers, and warehouse teams to resolve delivery issues.
• Use automated tools and work queues to prioritize expediting tasks and monitor critical materials.
• Report key performance metrics, including on-time delivery rates and vendor performance trends.

Invoice Hold Resolution:

• Review and resolve invoice holds related to purchase orders, quantities, or matching issues.
• Work with Accounts Payable, buyers, and receivers to address discrepancies and process receipts.
• Clarify issues with vendors or internal teams to facilitate accurate and timely invoice payments.
• Document resolution actions and verify successful payment completion.
• Provide guidance or training to users on proper invoicing and receiving procedures.
• Coordinate with Receipt Accounting during monthly accrual reviews for receipt-based accruals.

Process Improvement & Compliance:

• Identify and support improvements in expediting and invoice reconciliation processes.
• Ensure full compliance with procurement policies, internal controls, and audit requirements.
• Maintain documentation, workflows, and training materials to support team efficiency.

Required Qualifications:

• Bachelor's degree preferred in Business Administration, IT, or Information Science.
• 3 5 years of experience in supply chain, procurement, or accounts payable functions.
• Strong organizational, analytical, and communication skills.
• Proficiency with procurement and ERP systems such as Oracle, Power BI, and SharePoint.
• Detail-oriented with a problem-solving mindset and ability to prioritize tasks in fast-paced settings.

Preferred Qualifications:

• Experience with vendor management and performance tracking.
• Familiarity with invoice processing systems and common hold types.
• Understanding of supply chain performance metrics and reporting tools.