Management and Program Analyst

Summary

This position is located in the Department of Homeland Security (DHS), Office of Privacy.

The primary purpose of this position is to serve as a Management and Program Analyst within the Office of Privacy, supporting either the Privacy Act (PA) or Freedom of Information Act (FOIA) programs. The incumbent performs entry-level analytical, evaluative, and administrative assignments designed to develop knowledge and skills in privacy and information disclosure operations.

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Duties

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As a Management and Program Analyst, GS-0343-7/9, your typical work assignments may include the following:

• Performing entry-level analytical, evaluative, and administrative assignments in privacy and information disclosure operations in preparation for higher-level work.
• Conducting assessments, analyzing and resolving issues with productivity, effectiveness, and efficiency of management and program operations and administrative support staff activities.
• Maintaining full/accurate case administrative files to develop case history timelines and/or to provide current case status.
• Communicating with senior level staff members including requesters, internal offices, and components to provide and/or receive information.

All DHS-HQ announcements have a 5 business day open period due to the number of applications received. This announcement will be open for 5 business days OR until the first 100 applications have been received, whichever happens first.

View common definitions of terms found in this announcement: Common Definitions.

Requirements

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Conditions of employment

• You must be a U.S. citizen to apply for this position.
• Males born after 12/31/1959 must be registered for Selective Service.
• You must successfully pass a background investigation.
• Complete the initial online assessment and USAHire Assessment, if required.
• You must submit to a pre-employment drug test. This is a Testing Designated Position (TDP) and is subject to random testing.
• Current federal employees must meet time-in-grade requirements.
• You may be required to serve a one-year probationary period.
• Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
• Must be able to obtain and maintain a Secret Security Clearance.
• Non-BU: This is a non-bargaining unit position.

Qualifications

You qualify for the GS-07 grade level if you possess one of the following:

Specialized Experience

You must have at least one year of specialized experience equivalent to the next lower grade level in federal service (GS-5) or public or private sector equivalent. For this position, specialized experience is defined as:

• Identifying significant factors, gathering pertinent data, and recognizing solutions that support assessments for determining the efficiency/effectiveness of management and program operations.
• Conducting work utilizing spreadsheet software to independently track, manage, and present information to stakeholders.
• Communicating orally and in writing to prepare written reports, analyses and provide recommendations regarding program issues and operations.

NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.

-OR-

Substitution of Education for Experience

One full year of graduate level education at an accredited or pre-accredited college or university.

-OR-

A bachelor's degree with superior academic achievement, which is based on (1) class standing, (2) grade-point average, or (3) honor society membership:

1. Class standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.
2. Grade-point average (GPA.) - Applicants must have a grade-point average of:
   • 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or
   • 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
3. Election to membership in a national scholastic honor society Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed by the Association of College Honor Societies. Membership in a freshman honor society cannot be used to meet the requirements of this provision.

-OR-

Combination of Experience and Education

A combination of successfully completed graduate level education and specialized experience as described above. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application.

NOTE: You must submit a copy of your transcripts for review if substituting Education for experience or if combining education and experience. Failure to submit a transcript will result in an ineligibility rating.

You qualify at the GS-09 grade level if you possess one of the following:

Specialized Experience

You must have at least one year of specialized experience equivalent to the next lower grade level in federal service (GS-7) or public or private sector equivalent. For this position, specialized experience is defined as:

• Reviewing Freedom of Information Act (FOIA), regulations, administrative appellate procedures, and general administrative FOIA litigation procedures to assist higher graded specialist with developing responses to issues of access and disclosure.
• Conducting studies to assist with measuring the efficiency and effectiveness of management and program operations.
• Conducting work utilizing e-discovery, spreadsheets, and case tracking software to organize cumbersome and voluminous information to support work involving the review and/or reporting of outcomes.
• Communicating orally and in writing to draft and/or develop reports or present findings.

NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.

-OR-

Substitution of Education for Experience

You may substitute education for experience at this grade level by possessing one of following:

• Master's or equivalent graduate degree
• 2 full years of progressively higher-level graduate education leading to such a degree
• LL.B. or J.D., if related

-OR-

Combination of Education and Experience

You may qualify at this grade level if you have a combination of education and experience (i.e. 6 months specialized experience and over 18 graduate level credits).

NOTE: Only graduate education in excess of the amount required for the next lower grade level may be used to qualify for the next grade level. You must submit a copy of your transcripts for review.You must submit a copy of your transcripts for review if combining education and experience. Failure to submit a transcript will result in an ineligibility rating.

All qualifications and eligibility requirements must be met by the closing date of the announcement.

Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service by the closing of this announcement.

Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade ( examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job ). If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Pursuant to Executive Order 12564 and DHS policy, DHS is committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment. Headquarters personnel in safety- or security-sensitive positions are subject to random drug testing and all applicants tentatively selected for employment at DHS Headquarters are subject to drug testing resulting in a negative test result.

Education

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications; applicant's resumes and supporting documentation should only reflect education received from schools accredited by such institutions. Applicants can verify accreditation at the following Website:

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency (a U.S. private organization's interpretation that such education has been deemed at least equivalent to conventional U.S. education programs) with your transcript in order to receive credit for that education. For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education webpage on the Recognition of Foreign Qualifications.

Additional information

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707. Veterans, Peace Corps, VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the servicing Human Resources Office listed at the bottom of this announcement.

This position may be filled at the GS-7 or GS-9 level. If selection is made at the GS-7 or GS-9 level, promotion to the GS-11 level may occur without further competition.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration of Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for Secret as a condition of placement in this Non-Critical Sensitive position. This review may include financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.