Accountant

Position Summary And Job Duties This recruitment will close on Monday, September 7th, 2026 Applications will be screened the week of September 14th, 2026 Interviews will be held the week of September 28th, 2026 Processing of payroll and accounts receivable for the Public Works Department. Review of accounts payable for the Public Works Department. Gathers departmental data and reconciles expenditures to external reports. Prepares deposits. Posts and reconciles the general ledger to department specific software solutions. Works collaboratively with all Public Works employees as well as external agencies such as municipalities and the State of Wisconsin. Record daily time reports and reconcile payroll entries, ensuring proper allocation of labor, equipment, and expenditures for payroll processing. Monitor and verify that time reports are submitted and accurately entered for each payroll period. Analyze data between payroll and department specific software to ensure consistency and accuracy. Submit payroll for the Public Works Department that complies with County policies and procedures. 40% Payroll Record daily time reports and reconcile payroll entries, ensuring proper allocation of labor, equipment, and expenditures for payroll processing. Monitor and verify that time reports are submitted and accurately entered for each payroll period. Analyze data between payroll and department specific software to ensure consistency and accuracy. Submit payroll for the Public Works Department that complies with County policies and procedures. 20% General Ledger Reconciliation Records and reconciles payments of DPW receivables and payables to the general ledger and department specific software. Reconciles material tickets from time reports with vendor invoices for accounts payable. Works with Fleet and WisDOT to ensure accuracy of equipment in County systems. Reconciles financial reporting between subsidiary ledger and general ledger. Record, monitor, and summarize inventory activities for tracking and reporting purposes Ensure accurate and timely completion of monthly, quarterly, and year-end related closing procedures in accordance with Federal, State, and County financial policies and guidelines. Assist in year-end financial reporting processes, particularly those required by WisDOT and the County's independent auditors. Creates journal entries as needed 15% Accounts Receivable Prepare and process invoices for WisDOT, municipalities, County departments, and third-party entities, including accident related billing. Manage collections for department accounts receivable. Review and reconcile all relevant data across department specific software and the general ledger for accuracy of invoices. 15% Accounts Payable and Inventory Enter data into various tracking systems to monitor billable materials. Review and resolve payable discrepancies, including coding errors, exception statuses, and unprocessed payment requests. Research and resolve past due balances; communicate effectively with staff and vendors regarding invoicing discrepancies and other billing-related inquiries. Record, monitor, and summarize salt inventory data for accurate tracking and reporting. Create voucher covers and verify accurate coding and information with the invoice. 5% Software Solutions Administrator Administer, implement, maintain, and provide training on key departmental software systems including RTVision (timekeeping) and Highway Billing/CHEMS (Invoicing). Coordinate and deliver training sessions for new and existing staff throughout the year on the use of RTVision and Highway Billing/CHEMS. Work with staff, County IT, and WisDOT to support the development and improvement of RTVision and Highway Billing/CHEMS. 5% Other duties as assigned Success Factors (KSA's) Knowledge of office procedures, practices, systems, and equipment as applied to financial operations. Knowledge of Generally Accepted Accounting Principles. Knowledge of highway cost accounting, payroll procedures, workers compensation rules, and WisDOT regulations. Ability to process data accurately and efficiently, with attention to detail. Ability to manage time effectively. Ability to work effectively in a fast paced office environment. Ability to establish and maintain effective working relationships with co-workers, County officials, state and federal officials and the public. Ability to express ideas clearly, orally, and in writing. Ability to prepare reports and statements in accordance with predetermined requirements. Ability to be flexible and change tasks quickly. Ability to undertake several projects concurrently and with frequent interruptions. Knowledge and use of computers, and computer programs (Microsoft Office). Knowledge of government entities, highway maintenance procedures, local polices and procedures. Ability to work independently, exercise judgment and effectively carry out oral and written instructions. Job Requirements, Education, Training & Experience Associates degree in Accounting or related field, Bachelor's degree preferred. One to Three (1-3) years accounting experience or equivalent combination of education and experience. Computer experience, including Word, Excel and other accounting software applications. Experience working in a governmental agency preferred. Essential Job Functions (physical Elements, Equipment And Working Conditions) Ability to stand, walk and sit. Ability to occasionally lift 10 pounds; or negligible force frequently to move, push, pull, lift or carry objects to move them about. Ability to operate office and computer equipment. Work is indoor in an office setting. Ability to work independently. Maintain consistent and prompt attendance. Facts And Benefits Highlights Rock County historic and cultural attractions:Rock County is in south Central Wisconsin along the Illinois border. The County has a population of 161,188 making it the ninth largest County in Wisconsin. Janesville, Wisconsin (pop. 64,009) is the county seat. Janesville is located on the I39/90 corridor, forty miles south of Madison, seventy-six miles west of Milwaukee and about two hours from Chicago. Rock County’s many historic and cultural attractions include the City of Evansville historic district, Beloit College (an acclaimed liberal arts institution located in the City of Beloit) and the City of Janesville’s Rotary Botanical Gardens and Tallman House (an exceptional example of Italian villa style architecture from the mid 1850’s). The Cities of Janesville and Beloit have a combined symphony orchestra, as well as individual performing arts centers. The Rock County Fair and Riverfest are regional cultural celebrations held every summer in the Cities of Janesville and Beloit respectively. These Cities both have extensive park and open space networks, including portions of the Ice Age National Scenic Trail, a Statewide trail commemorating the State’s geologic history. Additionally, the Rock River runs through these Cities, offering many recreational opportunities. Salary Rock County has updated their pay grid in 2023 and it has 14 steps for every classification. Below is the link to locate the compensation grid and see each of the classifications that Rock County has to offer. Employees are paid every two weeks on Friday (26 checks in a year). Paychecks are directly deposited in the employee’s bank account. There is a two-week delay between the pay period worked and the payday. New employees generally wait four weeks before they receive their first check, which is a live paper check. Direct deposit is a requirement of employment. Holidays (Ordinance 18.501) The following holidays are observed by the County and shall be granted to regular employees with pay and to temporary employees without pay, unless such employees are required to be on scheduled work: New Year's Day Martin Luther King Jr. Day Spring Holiday to be observed the Friday immediately preceding Easter Memorial Day July 4th Labor Day Thanksgiving Day Friday following Thanksgiving Day before Christmas Christmas Day One Floating Holiday Any additional holiday granted by the County Board. The County Administrator may designate additional holidays in unusual circumstances with the approval of the County Board Chair and/or Vice Chair. For employees working the standard work schedule, when a holiday falls on Saturday, it shall be observed on the preceding Friday. When a holiday falls on a Sunday, the following Monday shall be observed. For employees not working the standard work schedule see the HR Policies and Procedures. Vacation (Policy & Procedure Manual 5.47) Employees (.4 FTE or greater) hired on or after April 10, 2023, shall earn vacation according to the following schedule: Health Insurance including our Wellness component Rock County offers a dual choice point of service plan. Employees will have a choice to elect coverage with either Dean Health Care or Mercy Health Care. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. The County will pay 90% of the premium for health insurance and the Employee may earn the remaining 10% of the premium, based on the terms of participation of the Healthy Employee Incentive Program. Sick Leave (Policy 5.39) Sick leave pay shall commence on the first day of any period of illness due to accident, injury, or disease. All full-time employees shall earn one sick leave day per month of continuous employment. All part-time employees whose regular workweek is sixteen hours or more shall earn one sick leave day on a prorated basis directly in relation to the normal full time employment period. All part-time employees, who work less than sixteen hours per week, shall not earn sick leave. Temporary and seasonal employees are not eligible for sick leave. Sick leave shall accrue to a maximum of one hundred thirty days. Dental Plan The County offers a dental plan through Delta Dental and will pay 60% of the applicable premium for the lowest cost plan. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. Newly enrolled employees will likely see a double deduction on their first paycheck; premiums are paid one month in advance. Vision Plan The County offers a vision plan which employees can enroll in at their own cost. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. Newly enrolled employees will likely see a double deduction on their first paycheck; premiums are paid one month in advance. Life Insurance The County provides term life insurance through the State of Wisconsin Plan. Employees can purchase insurance in increments based on their salary, up to five times their salary. The County will contribute 20% of the cost for the first increment only - one times the employee’s salary. Employees can also purchase coverage for their spouse and/or children. Eligibility for this benefit is tied to whether the employee is eligible for retirement benefits. (You must be expected to work for at least 12 months and 1200 hours, or have previously qualified for the WRS) Voluntary Benefits The County offers voluntary benefits which employees can enroll in at their own cost. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. Voluntary benefits may include: Disability, Hospital indemnity, Supplemental Life, Critical Illness, and Accident Insurance. Employees are responsible for 100% of the premiums for any voluntary benefits elected. Deductions are taken post tax. Please visit the Human Resources intranet page for more information. Deferred Compensation Employees can participate in one of the identified deferred compensation plans (Nationwide, Wisconsin Deferred Comp, and Security Benefits) at their own cost. Flexible Spending Account (Medical and Dependent Care) Employees can elect to put an annually IRS established amount into a flexible spending account through (EBC) to pay for their own non-reimbursed medical care expenses. Employees can also put in up to $5,000 for dependent care accounts. If you leave County employment, you have ninety (90) days to submit expenses incurred prior to your last day. Retirement Rock County participates in the Wisconsin Retirement System (WRS). Eligible employees are required to participate. What an employee receives at retirement is dependent upon several factors – age, length of service, salary. Rock County and the employee make equal contributions to the Wisconsin Retirement System on behalf of the employer. The contribution rate is addressed in the employment letter. Employees in protective status have the percentage contributions defined in their respective collective bargaining units. Employees who have questions about their retirement benefits should contact WRS. Bereavement Leave (Policy 5.04) In the event of a death an employee may be excused from work without loss of pay for up to a maximum of thirty-two (32) hours annually for the purpose of attending a person’s wake, visitation, memorial service, funeral, or make necessary arrangements regarding the person’s death, within a reasonable time after the occurrence. Reasonable time after the occurrence is defined as within six (6) months from the date of death. No more than (32) hours can be used for the same decedent. If additional time is required beyond the thirty-two (32) hours annually, an employee may request to use accumulated vacation, holiday, or comp-time. Sick leave can be used for a parent, spouse, or child only. Bereavement leave cannot be accrued from one year to the next. Bereavement leave can be used in increments of quarter hours. A second or third shift employee may be excused from work the scheduled shift before or after the event, provided the shift begins or ends on the same calendar date of the event. All leaves under this section shall be prorated based upon the employee’s FTE. EAP The County provides an Employee Assistance Program (EAP) for employees to use for all kinds of personal and professional assistance. In the case of counseling, professional counselors are available 24 hours a day, 7 days a week. An employee can establish a relationship with a counselor over the phone or set up an in-person appointment with a counselor in the area. As of March 1, 2022, the EAP program will pay for up to six visits. Parking The County provides free parking at all its facilities. Workplace Attire (Policy & Procedures 5.53) All Rock County employees are expected to present a professional, businesslike image to clients, visitors, customers, and the public. Acceptable personal appearance, like proper maintenance of work areas, is an ongoing requirement of employment with the County. Supervisors should communicate any department-specific workplace attire and grooming guidelines to staff members during new-hire orientation and evaluation periods. Any questions about the department’s guidelines for attire should be discussed with the immediate supervisor. Employee Identification Badge (Policy & Procedure 5.08) All Rock County employees shall have and display, an identification badge while conducting official County business. Minimal exceptions, for safety reasons, may be approved by Department Heads. Smoking All County buildings are smoke free. By County Ordinance anyone visiting or working in any County building is prohibited from smoking closer than 30 feet from any building entrance. The Ordinance also makes the entire Rock Haven Nursing Home a smoke free “campus.” Prior to new hire orientation, please access policy documents here: Active Employees: For full policy documents, please visit the Human Resources Intranet page, “Personnel Ordinance” and “Policy & Procedure Manual”. Still have questions? Call us! Human Resources: View phone number on click.appcast.io #J-18808-Ljbffr City of Santa Fe Springs