Office Assistant

JOB ID: 23596 – Administrative Assistant Location: Must be local to downtown Tampa, FL - This position is onsite Pay: $30.00 - $33.00 per hour Type: Contract to hire Schedule: Monday– Friday (8:00 am to 5:00 pm) Full time onsite Summary: Supporting VP Chief of Staff to President & CEO and department/team. Provide day-to-day administrative support, including calendar management, meeting scheduling, preparation of materials, correspondence, document formatting, printing, copying, mailing, and other general office needs. Coordinate travel arrangements, itineraries, expense reports, invoices, purchase requests, vendor needs, and administrative transactions while maintaining organized and accurate records. Support daily office operations, including conference room coordination, visitor reception, meeting logistics, kitchen stocking and preparation, lunch orders, and backup coverage for administrative team members. Serve as a point of contact for internal and external stakeholders, coordinating meetings and communications, proofreading and distributing correspondence, and ensuring requests are handled professionally and promptly. Assist with projects, onboarding activities, action-item and deadline tracking, and process improvements while managing multiple priorities and maintaining confidentiality. Nice to have: Experience supporting senior leaders or executive level teams Experience working at corporate headquarters Coordinate domestic and international travel itineraries Must demonstrate a functional knowledge of the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act. Requirements: Associate’s Degree or equivalent 3+ years of administrative support experience, in a corporate or executive office environment. Must have a polished professional presentation to represent Executive Management team and outside vendors. Must be MS Office proficient including Excel and PowerPoint Must have strong communication skills (written and verbal) Must be proactive to predict needs Maintain a heavy, complex calendar, in a fast-paced environment #J-18808-Ljbffr