Senior Administrative Assistant to the President

Job Title: Senior Administrative Assistant to the PresidentAbout the Role

Mac-Tech is seeking a highly trusted, proactive Senior Administrative Assistant to support the President in driving organizational effectiveness and strategic priorities. This role serves as a central point of coordination, communication, and operational support, ensuring the President can focus on leadership, growth, and decision-making. The ideal candidate consistently demonstrates high performance , operates with authenticity , and brings enthusiasm to supporting the business at the highest level.

At Mac-Tech, our work is guided by three core values:

• High Performance – We set the bar high, take ownership, and deliver results with excellence and accountability.
• Authenticity – We communicate openly, act with integrity, and build trust through honesty and respect.
• Enthusiasm – We bring energy, positivity, and passion to our work and to how we support one another.

This role is expected to embody and reinforce these values every day.

Presidential Support & Operations

• Serve as the primary administrative and operational assistant to the President, managing priorities, schedules, and workflows with precision and a high-performance mindset
• Anticipate needs, proactively address challenges, and ensure the President is fully prepared for meetings, travel, and key engagements
• Act as a trusted gatekeeper, handling sensitive and confidential information with integrity and authenticity

Calendar, Meetings & Travel

• Strategically manage a complex calendar, balancing competing priorities with sound judgment
• Prepare agendas, presentations, briefing materials, and follow-up action items to support effective decision-making
• Coordinate domestic and international travel with attention to detail and efficiency

Communication & Coordination

• Serve as a key liaison between the President and internal teams, partners and customers.
• Draft, edit, and review communications that reflect clarity, professionalism, and Mac-Tech’s values
• Foster positive, enthusiastic working relationships across all levels of the organization

Project & Initiative Support

• Track strategic initiatives, deadlines, and commitments, ensuring accountability and follow-through
• Coordinate cross-functional efforts to keep projects aligned, organized, and moving forward
• Support leadership meetings, board meetings, and company-wide events

Office & Process Management

• Identify opportunities to improve systems, workflows, and administrative processes
• Support special projects and ad hoc initiatives with flexibility and enthusiasm
• Provide guidance or backup support to other administrative team members as needed

• 5+ years of experience supporting senior leadership in a fast-paced, professional environment
• Demonstrated ability to operate with discretion, sound judgment, and authenticity
• Exceptional organizational, time management, and prioritization skills
• Strong written and verbal communication abilities
• A proactive, high-performance mindset with a positive, enthusiastic approach to work
• Proficiency with Microsoft 365 and related business tools
• Ability to thrive amid ambiguity and shifting priorities

• Experience supporting a President, CEO, or senior executive
• Strong problem-solving skills and attention to detail
• Ability to build trust, credibility, and collaborative relationships across the organization

At Mac-Tech, you’ll play a meaningful role in supporting leadership and shaping how the organization operates at the highest level. This position offers exposure to strategic initiatives, cross-functional collaboration, and an environment that values performance, authenticity, and enthusiasm .