IT Project Coordinator

Job Description

Job Description

Position Title: Information Technology - IT Project Coordinator
Location:  Bellevue, WA 
Duration: 28 Month Contract 
Status: Hybrid
Employment Type: Contract role on W-2 through Above and Beyond Talent Acquisition, Inc. (A&B Talent)
Pay Range: USD $29-31 an hour W2

Above and Beyond Talent Acquisition proudly represents our Client, a global leader in water, waste, and energy management. The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. The client helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. The client has approximately 10,000 employees working at over 350 locations across the continent. 

 
Requirements / Who we are looking for:

• 5+ years of administrative, project coordination, or operations support experience
• Strong organizational skills with ability to manage multiple priorities simultaneously
• Proficiency in Google Suite and Microsoft Office.
• Excellent written and verbal communication skills
• Detail-oriented with strong follow-through capabilities
• Understanding of quality documentation and document control principles
• Experience supporting field operations, engineering, or technical teams
• Familiarity with project management tools (e.g., MS Project, Smartsheet, )
• Knowledge of procurement processes and expense management systems
• Understanding of compliance and safety documentation requirements
• Experience with quality management systems (ISO 9001 or similar)
• Associate's or Bachelor's degree in Business Administration or related field
• Reduction in administrative workload for technical staff and leadership
• On-time completion of travel arrangements and site compliance requirements
• Accuracy and timeliness of project documentation and reporting
• Compliance rate with quality management system requirements
• Stakeholder satisfaction with coordination and communication support
• Improved operational efficiency and process consistency

Performance Objectives / What you'll be doing: 

• Coordinate field travel for commissioning engineers and technicians
• Track team availability and optimize resource deployment across project sites
• Coordinate equipment shipping and logistics for field assignments
• Maintain project tracking systems and status dashboards
• Organize and manage project documentation, reports, and deliverables
• Ensure timely administrative follow-up on project milestones
• Support document control and filing systems (electronic and physical)
• Maintain and distribute commissioning checklists and standardized forms
• Ensure field teams have current versions of all quality documentation
• Track completion of commissioning checklists and quality control forms
• Organize and archive completed quality documentation per retention requirements
• Support continuous improvement of commissioning procedures and templates
• Coordinate quality audits and document review processes
• Assist with non-conformance tracking and corrective action follow-up
• Manage site-specific onboarding requirements and safety certifications
• Track and maintain compliance documentation for field personnel
• Coordinate customer-specific training and access requirements
• Ensure all site entry prerequisites are met prior to field deployment
• Coordinate purchase orders and vendor invoicing
• Track department related procurement and budget expenditures
• Liaise with finance and procurement departments
• Schedule and coordinate internal and external meetings
• Prepare meeting agendas and distribute materials
• Track action items and follow up on deliverables
• Prepare status reports and presentations for leadership
• Serve as liaison between commissioning team and other departments
• Support resource planning and scheduling activities
• Facilitate communication flow across project stakeholders
• Assist with general operational needs and process improvements

Perks of working with US  / What We offer:

• Competitive Salary.
• Health, dental, and vision insurance.
• Company 401K plan

The salary, other compensation, and benefits information are accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. “Above and Beyond Talent is an equal opportunity employer and staffing firm.”