Colossal Administrative Coordinator

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Do you have excellent communication skills and a natural talent for organization and collaboration? If so, we'd love to have you join our team as an Administrative Coordinator at our Colossal Media office in Brooklyn, New York. In this role, you'll ensure the efficient operation of the office while providing essential support to key departments, including Operations and Real Estate. The Administrative Coordinator plays a crucial role in offering general administrative assistance to keep things running smoothly. The purpose of the Administrative Coordinator is to:

• Oversee daily office operations, including supplies, cleanliness, mail distribution, and equipment troubleshooting, while providing administrative support to key departments like Operations and Real Estate.
• Assist with the coordination of office events, process invoices, manage merchandise inventory, and support the Business Manager with ad hoc tasks.
• Provide operations support by assisting with safety program management, contractor onboarding, system troubleshooting, and handling real estate documentation and payments.

The Company:

Colossal Media, an award-winning Brooklyn-based company and now a subsidiary of Lamar Advertising, is dedicated to reviving the art of hand-painted outdoor advertising. Founded in 2004, we've grown into a premier creative partner for the world's largest brands, agencies, and artists. Our memorable campaigns build curiosity and amplify exposure through dynamic storytelling, redefining and elevating the out-of-home experience. Explore our website and Instagram to see our campaigns come to life, and check out this article from our friends at Better Letters for more insight. With a vision for rapid growth, we're looking for passionate individuals to help us make it happen!

Colossal Media is built on the craft of hand-painted murals. This craft has creativity at its core. Here we know that what fuels creativity is diversity. People from all walks of life work here at Colossal Media and all are not only welcome but are treated equitably within the Colossal Media community.

What you can expect from us:

• A Mon - Fri Hybrid work schedule at our Williamsburg, NY location
• An hourly rate of $30/per hour
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's day and Juneteenth
• A comprehensive 6 week training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital and Critical Illness and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock purchase plan
• 401k plan with company match
• Wellness program incentives such as medical plan premium holidays and HSA contributions

Key Responsibilities:

• Office Administration
• Oversee daily office operations, including opening and closing procedures
• Manage office supply and snack orders for all sites on a monthly basis
• Maintain office cleanliness and aesthetics
• Coordinate mail distribution and manage FedEx label printing
• Redirect general inquiry emails to the appropriate departments
• Set up and troubleshoot office equipment, including printers and AV systems
• Manage merchandise inventory, including maintaining size spreadsheets
• Handle office key and FOB distribution
• Assist with event planning tasks
• Process invoices and payments
• Assist the Operations Director with managing the safety program
• Manage supplier and contractor onboarding
• Troubleshoot and resolve issues with corporate systems
• Organize contractor documentation
• Provide administrative support for real estate documentation using Infeauxnet
• Assist with monthly rent payments and Percentage Rent Remittance (PRR) calculations

Requirements:

Education and experience:

• High school diploma or equivalent
• College degree in Business or a related field preferred
• Experience in office management or project management preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite) preferred

Knowledge, skill, and ability:

• Excellent verbal and written communication skills with the ability to interact effectively across diverse social, cultural, and educational backgrounds
• Strong organizational skills with keen attention to detail while maintaining a big-picture perspective
• Proactive, professional, and positive work ethic
• Ability to work both independently and collaboratively
• Basic technical aptitude to troubleshoot minor office equipment issues

The Nitty Gritty:

• Naturally embody our pillars: Awareness, Curiosity, Leadership, Craftsmanship
• Position continually requires demonstrated poise, tact, and diplomacy

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.

Candidates with a disability in need of an accommodation to fulfill our application requirements should email View email address on us.fitly.work.

Physical Demands and Work Environment:

• The primary work environment is an office.
• The specific physical demands/requirements of the job include: lifting less than 10% of the time, reading, color distinction, acuity, sitting greater than 50% of the time, and talking.
• The typical percentage of time spent traveling and spending nights away from home is less than 10%.

Colossal Media is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

SMS and Email Communications: By providing your contact information and submitting this form, you agree to receive email and SMS communications from Colossal/Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing View email address on us.fitly.work or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy.

Disability Self-Identification: When applying for a job with Colossal/Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

#ColossalID #EarlyTalent

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)