Respiratory Operations Coordinator PFT, Full-Time, Days

The Respiratory Operations Coordinator  reflects the mission vision and values of NM adheres to the organizations Code of Ethics and Corporate Compliance Program and complies with all relevant policies procedures guidelines and all other regulatory and accreditation standards.

The Operations Coordinator position is responsible for higher-level operations and administrative support to service line leadership (i.e. operations managers and resource/clinical coordinators) within the organization. The incumbent performs all functional area administrative support functions in operational departments such as staffing scheduling new hire onboarding logistics and IT/Bio-med requests. The incumbent will work as part of team and demonstrate superior organization skills strong interpersonal and communication skills attention to detail and proficient Microsoft application skills (Word Excel and PowerPoint) and be highly flexible and adaptable.

Responsibilities:

• Assists with payroll processing (timecard changes PTO requests)

• Establishes and implements processes/procedures for operational management of the office.

• Responsible for staff schedule management and related processes (generating schedules entering schedule changes etc.)

• Responsible for initiation and coordination of new hire onboarding (i.e. paperwork IT access uniform lockers pagers etc.).

• Tracks and maintains ELM compliance and CPR/certifications for office.

• Manages documentation required for accreditation and societies.

• Maintains a sufficient inventory of all office supplies and printed forms.

• Independently plans and executes activities such as meeting scheduling room scheduling signage catering support staff/equipment and preparation/distribution of notifications in support of projects/meetings as appropriate.

• Assists with creation generation and preparation of materials for committees and subcommittees as requested particularly power point presentations and printed materials.

• Prepares copies mails files documentation accurately and maintains security and confidentiality of highly sensitive information.
   
• Utilizes appropriate resources and coordinates activities with campus partners and within the institution division and department to manage and complete each assigned task and/or project.

• Develops and maintains relationships with all customer and suppliers especially vendors who support equipment within the department.

• Provides support to Service line Director and Division Vice President as needed. 

• Acts in Secretary capacity for designated meetings and transcribes meeting content.

• Conducts internet research and identifies relevant topics based upon assignment.

• Performs other duties as assigned.

Qualifications :

Required :

• Associates Degree or equivalent plus 3-5 years experience in a business office with a strong emphasis on database management and customer service. 
• Proficiency in Microsoft Office Word PowerPoint and Excel. 
• Ability to organize and think independently. 
• Excellent interpersonal skills.
• Analytical and critical thinking skills.

Preferred :

• Bachelors degree or business equivalent and 5 years business experience.
• Experience in a healthcare setting

Additional Information :

Northwestern Medicine is an equal opportunity employer (disability VETS) and does not discriminate in hiring or employment on the basis of age sex race color religion national origin gender identity veteran status disability sexual orientation or any other protected status. 

Background Check 

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and at times internal transfers. If you are offered a position with us you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis and we follow all local state and federal laws including the Illinois Health Care Worker Background Check Act. 

Artificial Intelligence Disclosure  

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position however all employment decisions will be made by a person.

Benefits 

We offer a wide range of benefits that provide employees with tools and resources to improve their physical emotional and financial well-being while providing protection for unexpected life events. 

Click on or copy and paste URL to your browser to view detailed benefits information refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.

Remote Work :

No

Employment Type :

Full-time