Payroll Technician

Payroll Technician

Current Vacancy: 1 - Payroll Technician position for 8 hours per day, 245 work days per year. This eligibility list will be valid for one year and will be used to fill any future vacancies during the time this list is active. Under the direction of an assigned supervisor, perform a variety of technical payroll accounting duties to assure District employees are paid in an accurate and timely manner; prepare and process regular and supplemental payrolls; process, calculate, verify and update records with a variety of payroll data.

Examples Of Duties

• Perform a variety of technical payroll accounting duties in accordance with established policies and procedures; assure District employees are paid in an accurate and timely manner; receive, review, verify, prepare and process various payroll records and documents.
• Review and process employee time sheets; calculate and input time information, pay rates, salary adjustments and overtime pay; verify proper authorizing signatures, coding, calculations and accuracy of payroll adjustments; request and obtain signatures and additional information as needed.
• Process regular and supplemental payrolls; input, code and adjust timesheet, employee and other payroll information in an assigned computer system; generate computerized lists and reports; develop spreadsheets; assure accuracy and completeness of input and output data.
• Establish and maintain detailed permanent payroll records for District personnel; process and update records with pay rates, contributions, tax withholdings, tax shelter annuities, vacation and sick leave, payroll deductions, including union dues and retirement and other data and information.
• Calculate, assemble, match, code, sort, review, verify and post a variety of payroll data such as hours, tax information, leave, days worked and work assignment; balance, reconcile and submit payrolls for check processing; identify and resolve payroll issues and discrepancies.
• Review and audit payroll data, records and reports for accuracy and completeness; compare and reconcile forms, statements, records, reports, lists, spreadsheets, time cards and other financial documents; identify errors and make appropriate corrections and adjustments.
• Interact closely with Human Resources, Budgeting and other departments to assure all information regarding payroll adjustments, problems, employment status, and salary accounts are up to date and accurate.
• Serve as an informational resource to employees concerning assigned payroll functions; respond to inquiries and provide detailed information concerning related salaries, deductions, leave, taxes, paychecks, transactions, issues, practices, policies and procedures.
• Communicate with District personnel and outside agencies to exchange information and resolve issues or concerns.
• Receive, sort, process and distribute paychecks and mail as assigned; duplicate, sort, file and distribute payroll materials as necessary; prepare, distribute and respond to a variety of correspondence.
• Process a variety of special payroll transactions such as retroactive pay, garnishments, lost warrants and overtime; follow up on and resolve outstanding warrants or warrant cancellations.
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.

Other duties: Perform related duties as assigned.

Employment Standards

Education and experience: Any combination equivalent to sufficient experience, training and/or education to demonstrate the knowledge and abilities listed above. Typically, this would be gained through: graduation from high school supplemented by college-level course work in accounting or related field and two years payroll, accounting or related experience.

Supplemental Information

This is a Dual Certification Recruitment: Candidates who attain a passing score on each examination part will be placed in rank order on an eligibility list after promotional credits are added to the composite test scores of promotional candidates. These examinations are open to permanent employees and the public.

Disability Accommodation: Requests for reasonable accommodations for the testing process must be made no less than three (3) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

Equal Opportunity: The Board of Education is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital, pregnancy, parental status, reproductive health, decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

Nondiscrimination Notice: The Oxnard School District does not discriminate on the basis of race, color, national origin, sex, or disability or affiliation with the Boy Scouts of America and other designated youth groups or any other basis protected by law or regulation, in its educational program(s) or employment. The following employees have been designated to handle questions and complaints of alleged discrimination: Dr. Scott Carroll, Assistant Superintendent of Human Resources, Title IX Coordinator, 1051 South A Street, Oxnard, CA 93030, View phone number on click.appcast.io, View email address on click.appcast.io