Human Resources Generalist Assistant - OrderID: 4695

Job Description

Job Description

We are looking for an organized and welcoming Administrative Assistant to support our Day Habilitation programs. In this role, you will serve as the primary point of contact for visitors and participants, manage daily administrative workflows, and ensure the reception area runs smoothly and safely.

Essential Job Functions

• Participant & Visitor Management: Ensure the orderly transition of program participants as they come and go from the building. Greet all visitors warmly and maintain an accurate sign-in log.

• Reception Supervision: Ensure adequate and professional supervision is maintained in the reception area at all times.

• Communications: Answer incoming phone calls promptly and direct them to the appropriate staff members.

• Attendance Tracking: Enter daily attendance for Day Habilitation programs, review records for accuracy, and follow up with Program Managers to resolve discrepancies.

• Inventory & Supplies: Maintain inventory levels and coordinate the ordering of supplies for the Day Habilitation programs.

• Deliveries: Accept and process incoming orders and deliveries.

• Reporting & Maintenance: Forward Day Habilitation reports to the daily Rounds Committee and log maintenance-related issues in FIIX as requested.

• Compliance & Training: Attend all mandatory training sessions required to maintain compliance with government regulations and Open Gate, Inc. standards.

• Additional Duties: Complete other administrative tasks and special projects as assigned by your supervisor.

Position Requirements

• Experience: Minimum of 1 to 2 years of proven administrative or office support experience.

• Preferred Background: Prior experience working in a healthcare, human services, or day habilitation setting is strongly preferred.

• Skills: Strong organizational skills, attention to detail, professional phone etiquette, and the ability to multitask in a busy environment.

• Compliance: Ability to successfully complete all mandatory training sessions and background screening requirements.

Company Overview

Benefits:
We offer eligible employees competitive pay and access to a range of benefits and support programs based on assignment type, schedule, length of employment, and eligibility requirements, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Depending on the benefit, cost may be paid by the Company, the employee, or shared between both.

EOE:
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.