Event Program Planner

Job Description

Job Description

Position Title: Event Program Planner

Location: Anchorage, AK

Category: Funded

Schedule (FT/PT): FT

Travel Required: Minimal

Shift: Day

Remote Type: On-site

Clearance required: Active secret

Division: International Cooperation

Salary Range: $80,000-$85,000/year

Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We’ve served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us!

Description: The ACT1 Event Program Planner supports the Ted Stevens Center for Arctic Security Studies, the newest of six Department of War Regional Centers. In this role, you will work closely with other contract and government logistics and event planners in the Strategic Engagement Division to plan and execute events of various size, length and complexity.

Responsibilities:

• Acting as the overall project or event functional services integrator; conduct programs as assigned.
• Conducting research and recommend vendors, based on analysis and rationale of at least three sources, to support programs.
• Developing and ensuring short- and long-term milestones are tracked and achieved and all functional support requirements are integrated and met.
• Working with internal and external resources to secure needed materials and services to support event planning and execution.
• Participating in Integrated Planning Teams (IPTs), conduct In-Progress Reviews (IPRs) and after-action reviews (AARs) for events.
• Developing and updating standard operating procedures (SOP) for domestic and international events.
• Evaluating current planning procedures, recommend improvements and implement modifications as appropriate.
• Assisting with travel requirements, acquiring airline tickets, filing pre- and post-travel vouchers, compiling security information and manage correspondence, when necessary.
• Traveling in support of international programs; perform pre, on-site, and post international event requirements.
• Providing summary of activities and financial costs to USG through the service contract's management on a weekly basis or as requested.

Requirements

Basic Qualifications:

• Bachelor's Degree
• Minimum of five (5) years' experience planning domestic and international defense events.
• Proficient in use of Microsoft Office Suite, especially Outlook, Word and Excel
• Experience with calendar creation, coordination and maintenance.
• SECRET clearance, or ability to obtain and hold a SECRET clearance, is required.

Preferred Qualifications:

• Experience in planning and conducting outreach/engagement activities, and experience integrating functional support activities into events.
• Ability to contribute as a team player; strong interpersonal skills to negotiate various issues.
• Strong ability to work with minimal supervision.
• Limited managerial experience (minimum 1 year)

Benefits

• Medical/Dental/Vision Insurance

• ACT1 Employee Stock Ownership Plan (ESOP)

• Company Paid Life and AD&D Insurance

• Company Paid Short-Term Disability

• Voluntary Long-Term Disability

• Flexible Spending Accounts (FSA)

• Health Savings Account (HSA)

• 401K with employer match

• Paid Time Off

• Paid Holidays

• Parental Leave

• Military Leave

• Education, Training & Professional Development

• Voluntary Accidental Injury/Critical Illness/Hospital Care

• Voluntary Pet Insurance, Legal Resources, and Identity Protection

Salaries are commensurate with experience and qualifications, as well as market and business considerations.  

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.