Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in a contract opportunity. This role is ideal for someone who thrives in a fast-paced accounting environment and can manage a large invoice volume with accuracy and strong attention to detail. The position will support day-to-day payables operations, partner with vendors to resolve billing issues, and expand into payment processing activities over time.

Responsibilities:

• Process a high volume of vendor invoices each day while confirming completeness, accuracy, and proper documentation.

• Compare invoices against purchase orders and receiving records to ensure all three-way matching requirements are met before approval.

• Assign appropriate account codes to invoices in alignment with accounting practices and reporting needs.

• Investigate pricing, quantity, and receipt variances and work directly with vendors or internal teams to resolve outstanding issues quickly.

• Reconcile corporate credit card transactions and verify that charges are supported, coded correctly, and recorded on time.

• Prepare and support ACH payments and check runs as responsibilities expand within the role.

• Maintain organized accounts payable records and ensure documentation is readily available for review and audit purposes.

• Prior experience in accounts payable with responsibility for processing invoices in a high-volume setting.
• Working knowledge of three-way matching, including review of invoices, purchase orders, and receiving documentation.
• Experience with account coding and coding invoices accurately across multiple expense categories.
• Familiarity with ACH transactions, check run support, and standard payment processing procedures.
• Ability to reconcile credit card activity and identify discrepancies with strong attention to detail.
• Strong communication skills with the ability to interact professionally with vendors and internal stakeholders.
• Proficiency in accounting systems and basic spreadsheet tools used for accounts payable tracking and reconciliation.