Shipping & Receiving Coordinator

Shipping & Receiving Coordinator

The Shipping & Receiving Coordinator is responsible for the coordination and documentation of all incoming and outgoing shipments. This individual supports the maintenance, accuracy, and proactive planning of all customer shipments. Reports to the Shipping & Receiving Manager.

Summary of Responsibilities

• Prepares transportation bills, load authorizations, packaging slips, and any other necessary documentation required for shipments; contacts various consumers and brokers to coordinate pickups
• Records shipment data, such as weight, charges, space availability, damages, or discrepancies, for reporting, accounting, or recordkeeping purposes
• Contacts carrier representatives to plan for shipping and receiving of materials
• Resolves internal and external issues to ensure department is efficient in meeting customer needs
• Communicates the coordination of and instructions for shipping and receiving of materials with carrier representatives
• Approaches the coordination of shipping methods to encourage the least amount of environmental impact possible
• Compiles and prepares import/export reports and documents
• Regularly communicates any safety or job-related concerns
• Other duties as assigned

Desired Characteristics

• High school diploma or equivalent required; similar role experience a plus
• Fluency in both English and Spanish preferred (read, write, speak)
• Excellent oral and written English language communication skills
• Proficiency in Microsoft Office (Word, Excel & Outlook)
• Ability to quickly and accurately input data into various computer software applications
• Demonstrated flexibility to multi-task and work autonomously in a fast-paced environment
• Able to fulfill flexible scheduling requirements as determined by the manager and / or business needs of the operation

Minimum Safety Training Requirements

• Basic on-the-job training that satisfies the Primary Objectives of the specific position (as noted above)
• US-SOP-01 United in Safety Manual
• US-F11 QEH&S Policy
• US-SOP-03 Team Member Handbook

We strive to demonstrate our Core Values in all positions at USM: Trust Commitment Loyalty Passion Respect Service Performance

USM is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. USM will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. USM is a Zero Impairment Workplace. USM provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify your Talent Acquisition contact or another member of our People Development Team. The decision on granting reasonable accommodation will be made on a case-by-case basis.