Senior Executive Assistant

Experience Required

Requires three years of increasingly responsible administrative support experience which includes working with the general public. Demonstrated leadership skills through coordinating projects, serving as a resource to staff, exercising independent judgment, and fostering effective communication across teams is preferred.

Minimum Education Required

High School diploma required. Degrees best suited to this job are health services administration, administrative assisting and business.

Expected Start Date

10/12/2026

Compensation

$23.71 - $28.46 / hourly

Hours Per Week

40

Number Of Positions

1

Job Description

OPENING DATE: 09/16/2026

CLOSING DATE: Open Until Filled

BARGAINING UNIT: Non-Union Personnel Plan

SCHEDULING/HOURS OF WORK: Regular Full-Time, 40 Hours Per Week

Priority Application Date: September 22, 2026 by 5:00 PM (Mountain Time)

Complete applications with required attachments received by the 'Priority Application Date' will be guaranteed consideration. The position will remain open until filled.

Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!

Partnership Health Center (PHC), 2019 and 2022 winner of the Employer of Choice Award for Missoula, and 2022 winner of the Montana Employer of Choice Award, offers impeccable, integrated services to over 18,000 individuals and families. A 14-site, Federally Qualified Health Center in Missoula County, PHC fulfills its mission through the provision of a full range of primary care services - medical, dental, behavioral health, and an on-site pharmacy with a dedication to attending to the social determinants of health. Please visit our website to see the amazing benefits you will receive by joining our team such as medical (no cost for employee), dental, and vision insurance, loan forgiveness, retirement plan contributions, and generous paid sick and vacation time.

DEFINITION:

Performs advanced administrative support duties to members of the Partnership Health Center (PHC) Leadership Team. Serves as a lead to those working under the Executive Assistant role.

REPRESENTATIVE EXAMPLES OF WORK:

Performs all duties of an Executive Assistant. Assists with training and mentoring of other Executive Assistants. Provides feedback to Department Directors on progress.

Manages schedule(s) of Leadership Team, anticipates need for supporting documents, arranges and coordinates meetings and events, takes meeting notes and prepares minutes, follows up on action items.

Obtains information to complete detailed forms and applications. Creates and maintains an organized filing system of paper and electronic documents.

Initiates and designs communications, surveys, correspondence, and presentations.

Acts as the administrative point of contact between PHC Leadership and internal/external clients. Handles Leadership’s requests and queries appropriately.

Acts as PHC liaison to manage employment contracts, professional services agreements, and other legal documents in cooperation with Leadership Team, HR staff, and legal professionals.

Assists in obtaining and compiling information and data for use in special reports; conducts research on assigned subjects; uses database applications to run reports and create graphs or charts; creates and organizes patient materials; may use desk top publishing to create brochures, newsletters or other publications.

Initiates and participates in quality assurance and quality improvement activities. Maintains logs and files; manages peer review and qualification data.

Performs other duties as assigned.

SUPERVISION RECEIVED: Works under the general supervision of the Executive Assistant Supervisor and PHC Leadership designee of assigned department.

SUPERVISION EXERCISED: None. Provides lead direction for specific projects.

WORKING RELATIONSHIPS: Numerous contacts with employees in other PHC divisions and satellite sites, and with the general public to obtain, clarify or give facts or information and to coordinate or advise on work efforts and to resolve operating problems.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

KNOWLEDGE: Considerable knowledge of modern office practices, PHC policies and departmental work routines. Considerable knowledge of business English, grammar, spelling, punctuation and math. Working knowledge of medical terminology. Working knowledge of the principles and practices of HIPAA compliance. Working knowledge of the PHC Corporate Compliance Guidelines. Working knowledge of processing contracts. Working knowledge of process improvement approaches.

SKILLS: Skill in use of data entry equipment, personal computers and software including electronic health records, document sharing, word processing, spreadsheet, database, and desk top publishing.

ABILITIES: Ability to effectively communicate, orally and in writing, with a wide variety of people. Ability to provide information to the public on a wide range of topics. Ability to make responsible decisions in accordance with established policies and procedures. Ability to coordinate and respond to multiple demands in a stressful setting. Ability to meet deadlines. Ability to establish and maintain effective working relationships with individuals and groups from diverse backgrounds. Ability to analyze data. Ability to multi-task, problem-solve, and work with minimal supervision. Ability to initiate, plan, organize, and follow through on projects. Ability to anticipate and perform complex administrative support work requiring the exercise of independent judgment. Ability to maintain confidentiality.

MINIMUM QUALIFICATIONS:

An equivalent combination of education and experience may be considered.

EDUCATION: High School diploma required. Degrees best suited to this job are health services administration, administrative assisting and business.

EXPERIENCE: Requires three years of increasingly responsible administrative support experience which includes working with the general public. Demonstrated leadership skills through coordinating projects, serving as a resource to staff, exercising independent judgment, and fostering effective communication across teams is preferred.

SPECIAL REQUIREMENTS: Requires immunizations or proof of immunity to certain infectious diseases, and a TB test. New employees will be asked to volunteer vaccination status for required vaccines upon hire and will be offered assistance during hiring to receive necessary immunizations. Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safely of any person. Subject to passing a criminal background check with fingerprinting.

PHYSICAL/ENVIRONMENTAL DEMANDS:

The work is commonly performed in an office setting with a considerable amount of time using a computer. May require travel to satellite offices as needed. This position may require flexibility in scheduling, including occasional evening and weekend hours. Work schedules may vary from week to week. Full-time remote work is not available for this position. May require occasional light lifting (up to 20 lbs.). The employee may risk exposure to communicable diseases.

TO APPLY:

• Please complete all sections of the online application at partnershiphealthcenter.org/careers, even if a resume is submitted. A resume will not substitute for completing the work history section of the application.

• Please include with your completed application the following attachments: Cover Letter and Resume. In your Cover Letter, please address your ability to multitask, assist high-level leadership, and juggle many tasks at once.

• Incomplete applications and applications without required attachments will be disqualified.

Is this a registered apprenticeship?

False

Place of Work

On-site

Requisition ID

SEA

Job Type

Full Time