Front Desk Coordinator

Front Desk Coordinator

Our client is a leading engineering, procurement, and construction organization supporting large-scale industrial and manufacturing projects across North America.

This company is recognized for its commitment to operational excellence, innovation, safety, and delivering high-quality solutions to its customers. The organization fosters a collaborative environment where employees are empowered to contribute, grow professionally, and make a meaningful impact.

Why Work Here

• Stable and growing organization with a strong industry reputation.
• Collaborative team environment with supportive leadership.
• Opportunity to gain exposure to procurement, accounts payable, and project support functions.
• Diverse responsibilities that provide broad operational and financial experience.
• Career growth opportunities within a large, established organization.
• Employee-focused culture that values integrity, accountability, and continuous improvement.

What You'll Be Doing as a Front Desk Coordinator

• Serve as the first point of contact for visitors, employees, vendors, and customers.
• Greet and welcome guests in a professional and courteous manner.
• Answer, screen, and route incoming phone calls and messages.
• Manage front desk activities and maintain a professional reception area.
• Coordinate visitor access, sign-in procedures, and meeting room schedules.
• Receive and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail, shipments, and courier services as needed.
• Maintain accurate visitor, employee, and office records.
• Assist with scheduling meetings, appointments, and conference rooms.
• Provide administrative support to office leadership and various departments.
• Prepare correspondence, reports, spreadsheets, presentations, and other documents.
• Order and maintain office supplies and coordinate with vendors when necessary.
• Assist with employee onboarding, office access, and administrative documentation.
• Support travel arrangements, expense documentation, and other office coordination activities as assigned.
• Maintain organized electronic and physical files while protecting confidential information.
• Assist with special projects and additional administrative duties as assigned.

Preferred Qualifications of the Front Desk Coordinator

• 2+ years of experience in front desk coordination, reception, office administration, customer service, or a related role.
• Experience working in engineering, manufacturing, industrial, construction, or corporate environments preferred.
• Professional and polished communication style with strong customer service skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Comfortable handling a high volume of phone calls, visitors, correspondence, and administrative requests.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills and the ability to work effectively with employees at all levels.
• Reliable, professional, team-oriented, and solutions-focused mindset.
• Ability to work on-site in Katy, Texas.