Forms and Records Analyst 3

Job Opportunity

The Washington State Department of Transportation (WSDOT) is currently seeking a skilled professional to serve as the Southwest Region's primary coordinator for public disclosure and legal records response, records governance and lifecycle management, and information management. This position plays an important role in ensuring agency records are accessible, accurate, effectively managed, and handled in accordance with applicable public disclosure and records requirements. Through consultation, training, and coordination with regional staff, this role promotes consistent records practices and supports informed decision-making across the region. By strengthening the integrity and lifecycle management of agency information, this position helps reduce organizational risk, maintain operational continuity, and support efficient business operations. This work contributes to WSDOT's commitment to accountable, transparent, and reliable public service.

Among the varied range of responsibilities held within this role, you/the Forms and Records Analyst 3 will:

• Coordinate and manage public disclosure requests (PDRs), including determining scope, identifying records sources, tracking requests, and ensuring timely, compliant responses.
• Research, retrieve, organize, and review records for completeness; identify records that may require redactions or exemptions and coordinate with Headquarters Public Disclosure staff.
• Coordinate subpoenas, claims, litigation holds, preservation notices, and other legal records requests in accordance with agency procedures.
• Advise staff and management on public disclosure, records preservation, retention, and compliance requirements.
• Coordinate records inventory, classification, storage, retention, transfer, archiving, and disposition in accordance with approved retention schedules and agency policies.
• Provide training and technical assistance on records management policies, procedures, and best practices.
• Maintain and improve electronic document management systems, file structures, access protocols, document control, and records migration.
• Collaborate with IT and program staff to improve records accessibility, workflows, operational efficiency, and risk management.

To be considered for this opportunity, the following competencies are required :

• Applied knowledge of records management principles, records retention practices, and public disclosure processes.
• Demonstrated skill in researching, retrieving, organizing, and analyzing records from multiple sources to support business and legal needs.
• Ability to interpret and apply laws, regulations, and policies related to public records and records retention.
• Ability to analyze information, evaluate completeness, and support legally compliant decision making.
• Ability to coordinate work across multiple stakeholders and manage competing priorities and deadlines.
• Skill in written and verbal communication to provide clear guidance and respond to inquiries.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Growth Mindset Actively demonstrates a commitment to learning and growth.
• Service-Oriented Demonstrates a willingness to take action to meet the needs of others.

It is preferred that qualified candidates also demonstrate:

• Familiarity with public disclosure processes within a governmental or large organizational setting.
• Experience supporting records management, document control, or information systems.
• Experience working with electronic document management or shared file systems.
• Experience interpreting policies, procedures, or regulatory requirements in a business environment.

This position is eligible for flexible/hybrid telework, with an expectation of working in the office at least two days per week.

In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

For inquiries about this posting, you may contact the assigned Recruiter at View email address on click.appcast.io . Please be sure to reference 26DOT-SWR-41626 in the subject line.