Executive Administrator

Job Description

Job Description

Job Title: Administrative Assistant – Property Management

Reports To: President Property Managment

Location: Cleveland, OH

Company Overview:
PCP Elevate LLC is a premier property management company dedicated to providing exceptional service and operational excellence. We specialize in managing high-rise multifamily assets and fostering a dynamic, team-oriented environment.

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our property management operations. This role will focus on payroll administration, employee onboarding and offboarding, compliance documentation, vendor setup, invoice management, and various administrative tasks. The ideal candidate will be proficient in payroll systems, vendor relations, and corporate administrative functions. This is a hybrid position, requiring work from both home and the office.

Key Responsibilities:

• Payroll Administration: Manage payroll-related administrative tasks, including employee onboarding and offboarding within the payroll system (ADP).

• Employee Onboarding & Offboarding: Ensure all new hire and termination documentation is completed and compliant with company policies and legal requirements.

• Background & Drug Screening: Coordinate pre-employment background checks and drug screenings.

• Payroll System Management: Serve as an administrator for ADP payroll systems, ensuring accurate employee data maintenance.

• Vendor Management: Facilitate vendor setups and maintain accurate vendor records.

• Invoice Processing: Enter corporate invoices into the system and manage invoice approvals through RealPage.

• Banking & EFT Initiation: Process and initiate electronic funds transfers (EFTs) for corporate transactions.

• Administrative Support: Perform other administrative duties as assigned, including auditing, onsite support, planning company events, document preparation, scheduling, and internal communication support.

Qualifications & Requirements:

• Proven experience in an administrative, payroll, or property management support role.

• Strong proficiency in ADP payroll systems and RealPage invoice management (or similar platforms).

• Knowledge of payroll processing, compliance requirements, and HR documentation best practices.

• Experience handling employee onboarding, terminations, and compliance documentation.

• Strong attention to detail, organizational skills, and ability to manage multiple tasks effectively.

• Excellent communication and interpersonal skills to interact with employees, vendors, and stakeholders.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software.

• Ability to maintain confidentiality and handle sensitive employee and financial data.

Preferred Qualifications:

• Experience in property management or real estate industry preferred.

• Familiarity with financial transactions, EFTs, and vendor relations.

Why Join Us?

• Be part of a dynamic and growing property management team.

• Competitive salary and benefits package.

• Opportunities for professional development and career advancement.

• A collaborative and supportive work environment.

• Hybrid work-from-home and office flexibility.