Project Scheduler

Job Description

Job Description

Job Summary

The Scheduler, Non-Routine Maintenance, Tanks & Infrastructure is responsible for developing, maintaining, and optimizing integrated project and maintenance schedules supporting refinery tank, infrastructure, and non-routine maintenance activities. This individual contributor role works closely with supervisors, execution coordinators, planners, engineers, contractors, and operations personnel to ensure work is effectively planned, scheduled, and executed safely, efficiently, and in alignment with business objectives.

The position reports to the Non-Routine Maintenance, Infrastructure & Construction Department Scheduling Supervisor and supports multiple other supervisors across a diverse portfolio of projects and maintenance activities. The successful candidate will leverage scheduling expertise, refinery field knowledge, and data analytics to drive schedule performance and execution excellence.

ACCOUNTABILITY & RESPONSIBILITIES: 

Scheduling & Planning

• Develop, maintain, and update detailed project and maintenance schedules using Primavera P6.
• Build integrated schedules that incorporate engineering, procurement, construction, turnaround, pit stop, and maintenance activities.
• Analyze schedule performance, critical paths, float consumption, resource constraints, and execution risks.
• Coordinate schedule updates with field supervisors, planners, contractors, and other stakeholders.
• Ensure schedule alignment with refinery priorities, operational constraints, and resource availability.
• Support long-range planning efforts for non-routine maintenance, tank work, and infrastructure projects.
• Facilitate schedule review meetings and communicate schedule status, risks, and mitigation plans.

Field Execution Support

• Maintain a working understanding of refinery operations, permitting requirements, construction practices, and maintenance workflows.
• Conduct periodic field walks to validate work progress and schedule assumptions.
• Collaborate with supervision and contractors to identify schedule impacts and develop recovery plans when needed.
• Support execution activities during outages, pit stops, and other critical maintenance events.
• Monitor progress against baseline schedules and provide timely reporting on deviations.

Reporting & Analytics

• Develop and maintain schedule performance dashboards utilizing Power BI.
• Analyze schedule data to identify trends, bottlenecks, productivity opportunities, and forecasted impacts.
• Generate weekly and monthly reports highlighting key performance indicators (KPIs), milestones, risks, and recovery actions.
• Support data-driven decision-making through effective visualizations and reporting tools.
• Ensure schedule and performance data integrity across all assigned work portfolios.

Collaboration & Stakeholder Engagement

• Work closely with multiple supervisors to coordinate priorities and scheduling requirements.
• Foster strong working relationships with operations, maintenance, engineering, inspection, project management, and contractor personnel.
• Participate in planning meetings, constructability reviews, risk assessments, and execution readiness reviews.
• Promote teamwork, proactive communication, and alignment across functional groups.
• Provide scheduling expertise and guidance to project teams and stakeholders.

Safety & Compliance

• Support and promote refinery safety policies, procedures, and expectations.
• Incorporate safe work practices and operational constraints into work schedules.
• Participate in pre-job planning activities and execution reviews.
• Support compliance with applicable company standards, refinery requirements, and regulatory expectations.

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Required Qualifications

• Bachelor’s degree in engineering, Construction Management, Project Management, Business, or related field preferred; 10 years equivalent industry experience will be considered.
• Minimum 10 years of scheduling, planning, project controls, maintenance, construction, or refinery-related experience.
• Advanced proficiency in Primavera P6.
• Strong working knowledge of Microsoft Power BI and data analytics/reporting tools.
• Experience supporting maintenance, construction, capital projects, tank work, infrastructure projects, or turnaround activities in an operating refinery or petrochemical facility.
• Strong understanding of project scheduling methodologies, critical path analysis, and schedule performance metrics.
• Proficiency with Microsoft Office applications, particularly Excel.

Experience across all phases of project delivery.

• Ability to work across multiple departments to influence positive project outcomes. (Engineering, Projects, Cost, Estimating, Construction, Non-Routine Maintenance, etc.) 

Preferred Qualifications

• Refining, petrochemical, chemical, or heavy industrial experience.
• Turnaround and shutdown planning experience.
• Power BI, SAP, and Microsoft 365 proficiency.
• PMP, PSP, AACE, or similar certification.

Education, Experience and Skills 

Education and Experience: 

• Bachelor’s degree or equivalent relevant experience.
• 10+ years of project scheduling, project controls, construction, or maintenance planning experience.

Knowledge, skills and abilities

• Advanced Primavera P6 proficiency.

Physical requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions:

• Walking distance of up to a mile.
• Climbing portable and vessel ladders to elevations over 100 feet.
• 15-25% of work is performed in an outside refinery and petrochemical manufacturing environment.
• Extended work hours during planned and unplanned events.
• Must currently hold or be able to qualify to receive a Transportation Worker Identification Credential (TWIC) card. Note, information regarding TWIC qualification standards may be found at