Administrative Assistant/ Receptionist

Administrative Assistant / Receptionist

This onsite Administrative Assistant / Receptionist role offers the opportunity to be the welcoming face of a growing office in Ann Arbor, MI while supporting a wide range of administrative and coordination tasks. You serve as the first point of contact for visitors and employees, manage day-to-day office operations, and provide essential support to leadership and staff. This position is ideal for someone who enjoys helping others, thrives in a small, close-knit team environment, and takes pride in delivering exceptional customer service and maintaining an organized, professional office.

Responsibilities

• Welcome and assist visitors, guests, and employees, ensuring a professional and positive first impression.
• Answer and direct incoming phone calls and emails promptly and courteously.
• Coordinate executive calendars, including scheduling meetings and managing appointments.
• Organize and support office events and meetings for domestic and international teams.
• Support payroll administration by collaborating with a third-party payroll provider and handling related documentation.
• Assist with invoice processing, including tracking, routing for approval, and helping resolve discrepancies.
• Maintain overall office organization, including managing supplies, files, and general administrative tasks.
• Provide general administrative support to leadership and office staff as needed.
• Assist with data entry and clerical tasks to keep records accurate and up to date.
• Help ensure smooth day-to-day office operations by proactively identifying and addressing administrative needs.

Essential Skills

• At least 2+ years of experience as a receptionist, administrative assistant, office coordinator, or in a closely related administrative role.
• Strong customer service skills with a proven ability to create a welcoming and professional environment.
• Excellent verbal and written communication skills for interacting with visitors, employees, and external partners.
• Experience managing calendars and scheduling meetings, including coordination of executive or leadership schedules.
• Strong attention to detail and organizational abilities to handle multiple tasks accurately and efficiently.
• Proficiency with Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Ability to prioritize tasks effectively and work independently with minimal supervision.
• Comfort working with invoices, payroll support activities, and other administrative documentation.
• Solid interpersonal skills to build positive working relationships within a small-office team.
• Reliable, dependable work style with a focus on follow-through and accuracy.

Additional Skills & Qualifications

• Background in customer service, front desk, or receptionist customer service roles.
• Experience providing administrative support in a small, collaborative office environment.
• Data entry and general clerical experience, including handling office documents and records.
• Friendly, welcoming, and professional demeanor when interacting with visitors and staff.
• Positive attitude and willingness to assist wherever needed to support the team.
• Ability to thrive in a close-knit, team-oriented setting where collaboration is highly valued.
• Demonstrated ability to handle confidential information with discretion in a confidential search environment.

Work Environment

This is a fully onsite position based in an office environment in Ann Arbor, MI. The standard schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. You work closely with a small, close-knit team where collaboration, reliability, and a positive attitude are highly valued. The role involves frequent interaction with visitors, employees, and leadership, as well as regular use of Microsoft Office applications and typical office equipment. The atmosphere is professional yet supportive, offering a long-term career opportunity for someone who enjoys being at the center of office operations and contributing to a smooth, well-organized workplace.

Job Type & Location

This is a Contract to Hire position based out of Ann Arbor, MI.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ann Arbor, MI.

Application Deadline

This position is anticipated to close on Sep 25, 2026.