Desk Assistant

About the Job

Avidan Med Spa is seeking a diligent and responsible Desk Assistant. If you want to work in a unique med spa environment - break away from the chains and join our business.

About The Avidan Med Spa:

Located in Warwick, NY. View phone number on click.appcast.io

avidanmedspa.com

Job Responsibilities:

• Answer phone calls, help clients over the phone with anything they may need, and schedule, reschedule, and cancel appointments.
• Prep clients for their service.
• Prep and clean rooms for clients.
• Tasks include watering plants, dusting, laundry, sweeping, mopping, making the beds, etc.
• Help in maintaining spa cleanliness.
• Serve clients coffee, tea, or any other reasonable needs.
• Must be able to keep up with a busy schedule and be customer service-oriented.
• Maintain a positive and professional environment for customers and other employees.
• Be willing to work during business hours (morning through evening) with a flexible schedule.
• Be comfortable with cleaning, stocking, laundry, and other operational tasks.
• Dress professionally: must wear scrubs or similar attire.

Administrative Duties:

• Scheduling.
• Stocking supplies.
• Sorting and sending mail.
• Answering and routing phone calls.
• Greeting visitors.
• Managing and posting to social media.
• Keeping accurate records of client visits and post-visit notes.

Financial Duties:

• Accurately process client payments and manage daily transactions.
• Maintain strong attention to detail in handling cash, credit cards, gift certificates, and promotional discounts.
• Assist in reconciling payment records and ensure accuracy in client billing.
• Good money-handling skills, financial awareness, and smart decision-making are essential for this role.

This Company Describes Its Culture As:

• Detail-oriented - quality and precision-focused.
• People-oriented - supportive and fairness-focused.
• Community-minded culture.
• A nurturing environment that allows employees' personal growth to flourish.
• Teamwork-focused workplace.

Must Be Able to Work:

• Monday 9:30 AM to 8:00 PM.
• Wednesday 9:30 AM to 3:00 PM.
• Friday 9:30 AM to 8:00 PM.
• Saturday 9:30 AM to 3:00 PM.

Days Off: Tuesday, Thursday & Sunday.

About the Company

At Avidan Med Spa we are dedicated to delivering holistic health, wellness and beauty solutions in a warm, professional environment. Based in Warwick, NY, we pride ourselves on crafting personalized treatment plans that help each client feel confident, rejuvenated and well-cared for. We offer a broad and advanced suite of services including:Facial rejuvenation, anti-aging treatments and skin balancing. Advanced laser services and long-term hair reduction. Cosmetic enhancements like microblading, lash extensions, tanning and body contouring. Body sculpting, cryotherapy, IV therapy and comprehensive wellness support. Working here means you'll be part of a team that continuously seeks to innovate and elevate the guest experience while staying at the forefront of aesthetic and wellness trends.What this opportunity offers youA dynamic, growth-minded environment: You'll be working alongside experienced professionals who aim to deliver outstanding outcomes and personalized care.Broad scope of practice: With our extensive service menu, you'll have the chance to apply and further develop your skills across many modalities-skin, body, wellness, cosmetic.Impactful work: You'll see clients transform, improve their well-being, and feel confident-your contributions will matter.Professional development: As the industry evolves, we support ongoing learning and growth so you can stay ahead and continue to build your expertise.Collaborative culture: We believe in teamwork, high standards of care and a friendly, respectful atmosphere where your input and professionalism are valued.What we expect from youA commitment to delivering high-quality service and client care consistent with our brand values.A proactive attitude toward learning and mastering new aesthetic, wellness and cosmetic procedures.Strong collaboration with our team, open communication and attention to detail in every client interaction.Alignment with our mission of holistic wellness combined with beauty-seeing beyond just the immediate service and understanding the full client journey.Joining Avidan Med Spa isn't just another job-it's a place to grow your career, work with advanced services, and make a meaningful impact for clients who trust us to help them look and feel their best.