HR Field Compliance Coordinator - Experience in Home Care Agency

Job Description

Job Description

Requirements

YELM US Associates is the administrative division supporting our licensed home care agencies, Ultimate Care and Swift Home Care. Our office team works behind the scenes to ensure patients receive exceptional care — giving families true peace of mind — while also providing the coordination, resources, and support our field staff need to succeed. As our organization continues to grow, we’re proud to expand our team in The Bronx and welcome individuals who are passionate about making an impact. Join a team that truly lives by its core values every day!

Compensation: $27-$29 an hour based on relevant experience.

Location: 1000 Gates Ave, Brooklyn, NY, 11221.

Schedule: Monday-Friday, on-site, 9:00 AM - 5:00 PM.

The HR Compliance Audit Coordinator plays a dual role in ensuring the integrity and audit-readiness of HR documentation. This position is responsible for conducting thorough caregiver compliance audits while also scanning, organizing, and maintaining employee records in accordance with federal, state, and company regulations. The ideal candidate will be highly detail-oriented, tech-savvy, and capable of managing both digital file systems and regulatory documentation standards.

• Conduct compliance audits of caregiver records to ensure all required documentation is up to date and adheres to regulatory standards (DOH, HIPAA, JCAHO).
• Track and update certifications, CHRC, HHA documents, medicals, and other required caregiver credentials.
• Utilize systems such as HHA Exchange, E-Verify, PaperFlow, PaperVision, and SharePoint for compliance tracking and document management.
• Scan, digitize, upload, and categorize HR documents, ensuring proper indexing and high-quality digital files.
• Maintain and improve digital filing systems for quick retrieval and audit preparedness.
• Monitor and maintain data accuracy and compliance tracking dashboards.
• Retrieve documents for audits and respond to documentation requests from HR or leadership.
• Coordinate with team members and leadership to resolve compliance issues and support corrective actions.
• Assist in internal and external audits by preparing required documentation and ensuring all records are audit-ready.
• Provide guidance on compliance policies and updates to internal HR teams.
• Maintain confidentiality and ensure secure handling of sensitive employee information.
• Adapt to evolving business needs and contribute to special HR or compliance projects as needed.

• 35% – Conducting and preparing compliance audits.
• 30% – Scanning and maintaining digital HR documentation.
• 20% – Tracking and updating certifications and compliance metrics.
• 10% – Retrieving documents and supporting audits.
• 5% – Supporting special projects and ad-hoc compliance tasks Collaboration & Impact.

• Works closely with HR coordinators, caregivers, IT support, and external regulatory agencies.
• Plays a key role in ensuring Ultimate Care’s audit-readiness and compliance across caregiver documentation.
• Maintains critical systems and processes to ensure up-to-date and accessible records.

• Audit Pass Rate – Percentage of successful internal/external audits.
• Record Accuracy – Completeness and accuracy of digital documentation.
• Compliance Rate – Timely certification updates and credential renewals.
• Retrieval Efficiency – Response time for document requests and audit support.

• Individual contributor role with no direct reports.
• Responsible for both physical and digital HR documentation, including audit support, compliance tracking, and credential management.
• Central to maintaining compliant and organized caregiver files across Ultimate Care locations.

• 1-2 years' experience in home care HR, credential tracking, and digital scanning systems preferred.
• 2–4 years in HR compliance, auditing, or document management.
• Proficiency in HHA Exchange, Health Commerce System, HCR and CHRC tracking, Nevvon, SharePoint, PaperFlow, PaperVision, and other HR compliance tools is a plus.
• Proficiency in Microsoft Office Suite and HRIS/document management systems.
• High level of integrity and confidentiality handling sensitive information.
• Strong attention to detail with excellent organizational skills.
• Skilled in analyzing data for compliance trends and reporting.
• Strong communication and collaboration skills.
• Able to work independently and manage shifting priorities.
• Bilingual (English/Spanish) is a plus.
• High school diploma required; associate or bachelor’s degree in HR or related field preferred.

Benefits

We offer the Ultimate employee perks!

• Comprehensive Health, Vision, Dental Benefits
• 401k Retirement plan + Employer Match
• Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
• Generous paid time off, sick time + more!

About Us
Our mission is to provide and restore client dignity and independence in their homes through individualized care plans that reduce caregiver role strain and stress on family members while helping clients avoid nursing homes and assisted living facilities. YELM US Associates, LLC is a licensed home care provider offering comprehensive home care services. We lead with our hearts to deliver top-quality, compassionate, and empathetic care.

Why Choose Us?

At YELM US Associates, LLC, we are dedicated to fostering a people-centric culture that is essential for success in today’s home care landscape. Our commitment begins with inspiring and empowering our employees to reach their full potential. We actively cultivate a dynamic learning environment that allows team members to explore and develop their passions and talents. Our goal is to support holistic growth—both personally and professionally—whether within the office or beyond. Join us on a journey of empowerment, growth, and achievement.

At YELM US Associates, LLC and our affiliates, we are committed to creating a diverse, inclusive, and authentic workplace. If you’re enthusiastic about this role but don’t meet every qualification listed, we still encourage you to apply—you may be the ideal candidate for this or another opportunity within our organization.

YELM US Associates, LLC is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

YELM US Associates, LLC does not accept resumes from unsolicited search firms or recruiters.