Compliance Coordinator

Job Description

Job Description

Job Summary
SJ Solutions Security & Protection Services Inc. is seeking a highly organized and detail-oriented Compliance Coordinator to support our payroll, billing, bookkeeping, and compliance operations. This is a full-time, on-site position ideal for someone who thrives in a fast-paced environment and has strong financial administration experience.

Duties

Compliance & Administrative Support

• Maintain compliance records and ensure adherence to company policies and regulatory requirements.

Payroll Administration

• Process payroll accurately and on schedule.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Resolve payroll discrepancies and respond to employee inquiries.
• Coordinate time records, deductions, and payroll data.

Billing & Accounts Receivable

• Generate and distribute client invoices.
• Track payments and follow up on outstanding balances.
• Reconcile billing discrepancies and maintain accurate records.
• Prepare accounts receivable reports for management.

Bookkeeping & Financial Support

• Maintain accurate financial records using QuickBooks.
• Record daily transactions and reconcile bank statements.
• Assist with accounts payable and accounts receivable.
• Prepare weekly and monthly financial reports.
• Support year-end closing activities and ensure proper documentation.
• Track certifications, contracts, documentation, and reporting deadlines.
• Assist with audits, inspections, and compliance reviews.
• Prepare reports and maintain confidential employee and financial files.

Qualifications

• Associate or bachelor’s degree in Business, Accounting, Finance, or related field preferred.
• Minimum 2 years of experience in payroll, billing, bookkeeping, or financial administration.
• Proficiency in QuickBooks required.
• Advanced Excel skills (formulas, spreadsheets, reporting).
• Strong understanding of payroll processing and bookkeeping principles.
• Excellent attention to detail, organization, and confidentiality.
• Strong written and verbal communication skills.
• Experience in compliance, auditing, or regulatory reporting is a plus.
• Preferred Skills
• Experience with payroll software and accounting systems.
• Knowledge of AP/AR processes.
• Ability to analyze financial data and generate reports.
• Strong problem-solving and time-management abilities.

Benefits:

• 401(k)
• Flexible spending account
• Paid time off
• Retirement plan

Work Location: In person