Accounts Payable Specialist

Position Summary:  We are seeking a detail-oriented and highly organized Accounts Payable Specialist to support the day-to-day processing of accounts payable transactions while providing other intermittent accounting support. This role ensures accurate financial record-keeping, timely vendor payments, and contributes to efficient cash flow management.

Key Responsibilities:

Accounts Payable (Primary Function)

• Process vendor invoices accurately and in a timely manner, ensuring proper coding, approvals, and compliance with company policies.


• Match purchase orders, receipts, and invoices to ensure accuracy.


• Reconcile vendor statements and resolve any discrepancies or issues.


• Prepare and process check runs, ACH payments, and wire transfers.


• Maintain vendor files and respond to vendor inquiries professionally.


• Assist with 1099 preparation and year-end reporting requirements.


• Backup for Front Desk Responsibilities.


• Other duties assigned by the position’s manager.

Accounts Receivable (Support Function)

• Post customer payments, including checks, ACH, and credit card transactions.


• Assist in issuing invoices and MSOs as needed.


• Support the collections process by following up on past due accounts or assisting in gathering documentation for collection efforts.


• Help reconcile AR aging reports and resolve unapplied cash or billing discrepancies.


• Provide backup coverage for AR staff during peak periods or absences.

Qualifications:

• Associate Degree in Accounting, Finance, or related field preferred; equivalent experience considered.


• 2+ years of hands-on experience in accounts payable; experience with accounts receivable is a plus.


• Proficient in accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks) and Microsoft Excel.


• Strong attention to detail, accuracy, and organizational skills.


• Ability to support multiple tasks and meet deadlines in a fast-paced environment.


• Excellent communication and interpersonal skills for internal and external interactions.

Preferred Attributes:

• Experience in a manufacturing or distribution environment.


• Familiarity with ERP systems and electronic payment platforms.


• Willingness to collaborate across finance functions and support continuous improvement efforts.