ARD Scheduler (26-27) Special Programs

ARD Scheduler - Special Programs

Secretary

Reports to: Department Director Assigned

Primary Purpose:

Under moderate supervision organize and manage the Special Programs files, ARD scheduling and provide clerical support to a director or department head and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and electronic file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Experience:

2 years secretarial experience and/or experience in Special Education (preferred)

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms and reports for the department head and other department staff
2. Compile, maintain, and file all reports, records, and other documents electronically as
3. Compile and crosscheck reports in Infinite Campus, X-LOGS and Frontline
4. Maintain inventory of office supplies and program
5. Schedules or assists, ARD meetings and notifies parents of ARD meeting, including distribution of ARD calendar to appropriate ARD member(s).

Other

1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
2. Maintain the ARD schedule for all campuses including, but not limited to, initial or rescheduled ARD meetings or other meetings.
3. Make meeting arrangements for department activities including preparing materials, schedule and setting up facilities, and arranging equipment (as needed).
4. Receive, sort, and distribute mail and other documents to department
5. Maintain confidentiality of
6. Follow district safety protocols and emergency
7. Send parent surveys after meetings,
8. Review and crosscheck ARD

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Full-Time Per Year

SPECIAL PROGRAMS