Accounting/Payroll Technician

Accounting/Payroll Technician

Start Date: As Soon As Possible

Hours Of Work: Full-time; 12 months

Application Deadline: Open until filled

Qualifications: Any combination equivalent to: graduation from high school supplemented by college-level coursework in accounting or related field and two years clerical accounting experience.

Benefits: Medical, dental, vision, life insurance, & supplemental coverages. PTO accrual of 1 day a month AND paid vacation accrual for 12 month employees. District matched contributions with Arizona State Retirement (ASRS).

Basic Function

Perform a variety of technical accounting duties in support of HR, payroll/benefits, accounts payable and receivable functions; maintain, audit and reconcile assigned accounts; prepare, maintain and assure accuracy of various related manual and automated records and reports.

Representative Duties

Essential Duties:

• Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts; provide technical accounting support for various accounts and functions such as HR, payroll/benefits, accounts payable, accounts receivable and purchasing; audit accounts for errors and make appropriate adjustments.
• Maintain, audit and reconcile assigned accounts; assemble, match, sort, tabulate, check and post a variety of financial and statistical data including income and expenditures; review, adjust and assure accuracy of journal entries; balance and adjust accounts.
• Review, process and evaluate payrolls, purchase orders, warrants and invoices as assigned; prepare invoices for payment; verify invoices and match with purchase orders; issue and distribute accurate payments to purchase orders as directed.
• Input a variety of financial and statistical data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.
• Research, compile, prepare and revise financial data related to assigned accounts and activities; prepare and maintain a variety of auditable financial records, reports and files related to accounts, income, expenditures, transfers, purchase orders, invoices, budgets and assigned activities.
• Maintain contact with employees and vendors to modify and clarify payroll/benefits and invoices and resolve discrepancies as required; follow-up on purchase orders, invoices, warrants and payments as needed; process and issue payments to reimbursement claims as assigned.
• Process accounts receivable as assigned; reconcile cash accounts; receive, verify and process deposits; check money totals against receipts and invoices to assure accuracy; prepare invoices and arrange for billings as directed.
• Process and evaluate various forms and applications as assigned; compare and reconcile forms, statements, records, reports and other financial documents; identify errors and resolve discrepancies; initiate account transfers as needed.
• Compile, research and evaluate a variety of fiscal information related to assigned fiscal functions; assemble and distribute related materials; assure mandated reports are submitted to appropriate agencies according to established time lines.
• Assist designated departments and programs in the maintenance and evaluation of budgetary records and data as assigned; monitor funds for income and expenditures; calculate, prepare and revise budgetary data.
• Serve as a technical resource to personnel, outside agencies and others concerning assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, funds, transactions, records, standards, laws, regulations, policies, and procedures.
• Communicate with administrators, personnel and outside agencies to exchange information, coordinate activities and resolve issues or concerns.
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
• Perform various clerical duties in support of assigned functions as required; prepare routine correspondence; duplicate and distribute materials.
• Secure room and board for district employee travel for conferences & professional leave.
• Share substitute scheduling duties.

Other Duties: Perform related duties as assigned.

Knowledge Of:

• Methods, procedures and terminology used in technical accounting work.
• Generally accepted accounting principles, practices and procedures.
• Financial and statistical recordkeeping techniques.
• Preparation of comprehensive accounting reports.
• General accounting and business functions of an educational organization.
• Policies and objectives of assigned programs and activities.
• Use and processing of requisitions, purchase orders, invoices and related documents.
• Review of assigned accounts.
• Record retrieval and storage systems.
• Data control procedures and data entry operations.
• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Oral and written communication skills.
• Interpersonal skills including tact, patience and courtesy.
• Technical aspects of field of specialty.
• Arithmetic computations.

Ability To:

• Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts and designated funds.
• Maintain accurate financial and statistical records.
• Prepare and evaluate comprehensive accounting reports and statements.
• Verify, balance and adjust accounts.
• Calculate, post and adjust journal entries including income and expenditures.
• Review, process, evaluate and verify a variety of financial information.
• Identify, investigate and resolve financial errors and discrepancies.
• Issue and distribute vendor and claim reimbursement payments as assigned.
• Monitor and audit income and expenditures.
• Assemble, organize and prepare data for records and reports.
• Reconcile, balance and audit assigned accounts.
• Compare numbers and detect errors efficiently.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
• Operate standard office equipment including a computer and assigned software.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Plan and organize work.
• Meet schedules and time lines.
• Perform arithmetic calculations quickly and accurately.

Education And Experience: Any combination equivalent to: graduation from high school supplemented by college-level coursework in accounting or related field and two years clerical accounting experience.

Working Conditions:

Environment: Office environment.

Physical Demands:

Dexterity of hands and fingers to operate a computer keyboard.

Seeing to read a variety of materials.

Hearing and speaking to exchange information.

Sitting for extended periods of time.

Evaluation: Job performance will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Staff Personnel.