Staff Accountant

Job Description

COMPANY DESCRIPTION:

\n

360 Energy Solutions LLC provides reliable backup power and comprehensive generator services to healthcare facilities, municipalities, data centers, educational institutions, commercial buildings, and other critical operations. From preventative maintenance and repairs to generator sales, rentals, parts, installations, and training, we help our customers keep their operations running safely and without interruption. As a growing company, we are expanding our operations, strengthening our team, and building the systems needed to support our continued growth.

\n

\n

ROLE SUMMARY:

\n

The Staff Accountant is responsible for performing a variety of day-to-day accounting functions and supporting the company's monthly, quarterly, and year-end financial reporting processes. This position will maintain accurate accounting records, perform account reconciliations, prepare journal entries, support Accounts Payable and Accounts Receivable functions, and assist with fixed asset, inventory, rental fleet, and work-in-process accounting.

\n

The Staff Accountant will work closely with Operations, Service, Rentals, Parts, Procurement, Billing, and Management to ensure financial transactions are recorded accurately, timely, and in the appropriate accounting period.

\n

The ideal candidate is highly organized, detail-oriented, analytical, and capable of taking ownership of assigned accounting functions from beginning to completion. This is a hands-on accounting position in a growing, entrepreneurial environment and is expected to contribute beyond basic transaction entry.

\n

\n

ESSENTIAL DUTIES AND RESPONSIBILITIES:

\n

General Accounting

\n

\n
• Record and maintain accurate general ledger transactions.
\n
• Prepare monthly journal entries and maintain supporting documentation.
\n
• Perform monthly balance sheet account reconciliations.
\n
• Research and resolve accounting discrepancies and unusual transactions.
\n
• Maintain organized accounting schedules and supporting documentation.
\n
• Assist with month-end, quarter-end, and year-end closing procedures.
\n
• Ensure transactions are recorded in the correct accounting period and in accordance with company policies and generally accepted accounting principles.
\n
• Assist with maintaining accurate and complete accounting records.
\n

\n

Accounts Payable Support

\n

\n
• Review vendor invoices for accuracy, appropriate coding, required approvals, and supporting documentation.
\n
• Assist with vendor account maintenance and reconciliation.
\n
• Reconcile vendor statements and research outstanding items.
\n
• Assist with ACH and other payment processing.
\n
• Monitor outstanding AP items and identify issues requiring management attention.
\n
• Ensure subcontractor invoices include required W-9, insurance/COI, and other supporting documentation.
\n
• Research and resolve vendor account discrepancies.
\n

\n

Accounts Receivable Support

\n

\n
• Assist with customer account reconciliations.
\n
• Research unapplied cash, credits, billing discrepancies, and other account issues.
\n
• Assist with monitoring past-due customer accounts.
\n
• Provide account statements, invoice documentation, and payment histories as needed to support collection efforts.
\n
• Coordinate with Billing, Service, Rentals, Sales, and Operations to resolve customer account issues.
\n
• Assist in maintaining accurate customer account information.
\n

\n

Fixed Assets & Rental Fleet Accounting

\n

\n
• Maintain fixed asset records and supporting schedules.
\n
• Record equipment purchases, disposals, transfers, and sales.
\n
• Calculate and record depreciation.
\n
• Reconcile the fixed asset subledger to the general ledger.
\n
• Assist with accounting for the company's rental fleet, including generators, fuel tanks, compressors, transformers, load banks, and other rental equipment.
\n
• Maintain accurate records of equipment placed in service, transferred, sold, or disposed of.
\n
• Assist with periodic fixed asset and rental fleet verification.
\n
• Research and resolve discrepancies between operational records and accounting records.
\n

\n

Inventory & Parts Accounting

\n

\n
• Assist with inventory reconciliations and adjustments.
\n
• Research inventory variances and identify the cause of discrepancies.
\n
• Assist with parts inventory accounting and cycle counts.
\n
• Review inventory-related transactions for proper accounting treatment.
\n
• Coordinate with Parts, Procurement, Warehouse, and Operations to resolve inventory discrepancies.
\n
• Assist with monitoring inventory valuation and related accounting schedules.
\n

\n

Rental, Service & Work-in-Process Accounting

\n

\n
• Assist with accounting for generator rentals, service work, maintenance agreements, fuel, parts, equipment sales, and other company revenue streams.
\n
• Review job and operational transactions to ensure revenue and costs are recorded accurately.
\n
• Support work-in-process accounting and month-end WIP reconciliations.
\n
• Assist in reviewing revenue and costs by job, project, or department.
\n
• Verify that labor, parts, equipment, subcontractor, and other job-related costs are recorded in the appropriate accounting period.
\n
• Assist with deferred revenue and other timing-related accounting entries.
\n
• Research unusual job costs, revenue fluctuations, and margin variances.
\n
• Coordinate with Operations, Service, Rentals, and Billing to resolve accounting discrepancies.
\n

\n

Financial Reporting & Month-End Close

\n

\n
• Assist with monthly financial statement preparation.
\n
• Prepare supporting schedules for the monthly P&L and balance sheet.
\n
• Analyze account balances and investigate unusual fluctuations.
\n
• Assist with month-end close activities and ensure assigned responsibilities are completed timely.
\n
• Prepare account reconciliations and supporting documentation for management review.
\n
• Provide financial information and supporting schedules requested by management, lenders, insurance providers, auditors, and the company's CPA.
\n
• Assist with budgeting, forecasting, and financial analysis as requested.
\n

\n

Tax & Compliance Support

\n

\n
• Assist with sales tax reconciliations and related documentation.
\n
• Maintain documentation supporting tax-exempt transactions.
\n
• Assist with 1099 preparation and vendor tax documentation.
\n
• Provide accounting records and supporting schedules to the company's CPA and outside advisors.
\n
• Assist with tax, audit, and compliance requests.
\n
• Maintain organized records to support financial and tax reporting requirements.
\n

\n

Accounting Systems & Process Improvement

\n

\n
• Maintain accurate accounting information within QuickBooks and other company systems.
\n
• Assist with implementation, maintenance, and improvement of accounting processes within QuickBooks and FieldServio.
\n
• Help ensure transactions flow accurately between operational systems and the accounting system.
\n
• Identify duplicate processes, accounting discrepancies, and opportunities to improve efficiency.
\n
• Assist with developing and maintaining accounting procedures and internal controls.
\n
• Recommend process improvements that increase accuracy, efficiency, and accountability.
\n
• Assist with testing and implementation of system changes affecting accounting processes.
\n

\n

Administrative Responsibilities

\n

\n
• Maintain organized electronic and physical accounting files.
\n
• Maintain complete supporting documentation for accounting transactions.
\n
• Respond to accounting-related requests from internal departments in a timely and professional manner.
\n
• Assist with special accounting projects and financial analysis as assigned.
\n
• Maintain confidentiality of company financial information.
\n
• Support the CFO and Accounting team with additional accounting and administrative responsibilities as needed.
\n

\n

\n

QUALIFICATIONS:

\n

\n
• Bachelor's degree in Accounting, Finance, or a related field preferred.
\n
• Minimum of 2 years of general accounting experience preferred.
\n
• Experience with general ledger accounting and account reconciliations required.
\n
• Experience with Accounts Payable and Accounts Receivable preferred.
\n
• Experience in service, construction, equipment rental, industrial, fleet, or field-service industries is a plus.
\n
• Experience with QuickBooks preferred.
\n
• Experience with ERP or business management systems preferred.
\n
• FieldServio experience is a plus.
\n
• Strong Microsoft Excel skills required.
\n
• Ability to learn new accounting and operational software quickly.
\n
• Strong understanding of basic accounting principles and financial statements.
\n

\n

\n

Knowledge, Skills & Abilities

\n

\n
• Strong understanding of general accounting principles and practices.
\n
• Strong reconciliation and analytical skills.
\n
• Excellent attention to detail and accuracy.
\n
• Strong organizational and time management skills.
\n
• Ability to research discrepancies and determine appropriate solutions.
\n
• Ability to prioritize multiple tasks and meet deadlines.
\n
• Strong problem-solving and critical-thinking skills.
\n
• Ability to work independently with minimal supervision.
\n
• Ability to communicate effectively with both accounting and non-accounting personnel.
\n
• Strong sense of ownership, urgency, and accountability.
\n
• Professional, dependable, and trustworthy.
\n
• Ability to maintain confidentiality of sensitive financial information.
\n
• Comfortable working in a growing, fast-paced, entrepreneurial environment.
\n
• Ability to identify issues proactively and escalate matters that may affect financial reporting, cash flow, profitability, or compliance.
\n

\n