Administrative Assistant

Administrative Assistant

Location: Stanford, CA 94304 (Hybrid)

Work Arrangement: Hybrid

Duration: 12 months, with possible extension based on business needs and funding

Pay Range: $35/hr. - $40/hr.

Experience: 5 years of administrative experience, or an equivalent combination of education and relevant experience

Responsibilities:

• Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events
• Schedule/Calendar management, travel arrangements, event planning, purchasing/reimbursements, project management, contract submissions.
• Knowledge in admin personnel onboarding/offboarding
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.

Requirements:

• Experience in academic or medical center environment
• Experience in coordination of event and logistics
• Experience with project management tools

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually as applicable.