Staffing Assistant (Seasonal) - Bilingual Spanish/English

Seasonal Staffing Assistant

We're seeking a detail-oriented and customer-focused professional with customer service and/or administrative experience to join our team on a 4-month contract. This role offers hands-on experience in a dynamic environment, with the potential to transition into a permanent position based on performance and ongoing hiring needs.

Location: In office Herndon, VA - NOT hybrid/remote

Hours: 8am to 5pm Monday thru Friday

Required: Bilingual fluent Spanish/English

Job Summary: The Staffing Assistant is responsible for performing a variety of administrative duties to support the branch in their daily work execution. This position is integral in effectively managing the branch traffic volume to support an exceptional client experience.

Your Role & Responsibilities:

• Greets walk-ins and serves as the first point of contact in the branch.
• Receives and screens visitors and telephone calls and handles general inquiries.
• Assists with the onboarding process and new-hire orientations to provide support to the customer success team.
• Provides support to the recruiting team as needed to ensure applicants complete all facets of the application process.
• Coordinates, completes, and scans documents in support of workers compensation claims.
• Processes and updates payroll records.
• Documents unemployment terms and details in CRM.
• Creates, processes, and files all purchase orders and invoices for the branch.
• Orders supplies based on assessment.

Preferred Education & Experience:

• High school diploma or 6 months related experience
• Competencies (Skills & Knowledge You'll Bring):
• 2+ years of administrative experience in a busy office environment.
• Excellent customer service skills, including the ability to react appropriately in stressful situations and deal with difficult customer or vendor situations diplomatically.
• Able to switch tasks throughout the day, prioritize and manage repetitive tasks in a fast-paced environment.
• Communicates information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication.
• Achieves results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectives.
• Responds positively to change and adapted to new situations quickly. Able to take on a diverse range of tasks equally effectively.
• Experience using various technology platforms to drive effective decisions.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.