Sr. Program Manager

Pediatric Infectious Disease Leadership Position

This part-time position is within the Division of Pediatric Infectious Diseases at Vanderbilt University Medical Center. It provides leadership for the creation, coordination, execution, and growth of the ECHO program independently.

Key Responsibilities

Program Management

• Develops program plans, goals, and objectives in collaboration with program and area leadership.
• Provides professional and/or technical leadership in the execution of day-to-day program activities.
• Communicates within and across department to maximize information sharing around progress, needs, interdependencies and accomplishments.
• Participates in institutional task forces and other special committees related to the achievement of goals and objective.
• Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Build relationships through industry contacts, professional organizations, individuals, and act as point of contact for financial inquiries.

Peer Leadership

• The ability to show leadership and influence people in an effort to accomplish team goals.
• Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Financial Processes

• Ability to monitor costs, expenses, and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Review invoices against contractual agreements.
• Partners with division administrator to resolve budgetary issues.
• Creates unique and often complex financial reports
• Maintains files for various financial and grant documentation as well as maintains the labs website

Quality Management

• Identifies, analyzes, and improves upon existing business processes for optimization and to meet standards of quality.
• Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams.
• Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution.
• Has advanced knowledge within a professional area and basic knowledge across related areas.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Basic Qualifications

Bachelor's Degree (or equivalent experience) (Required)

5 years relevant experience (Required)

Technical Capabilities

Quality Management (Advanced): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Networking (Advanced): Build relationships through industry contacts, professional organizations and individuals.

Peer Leadership (Advanced): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

Process Improvement (Advanced): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.

Mentoring & Coaching (Intermediate): The essence of training and mentoring on the job is transfer of knowledge. Whereas training can be considered more formal and scheduled, mentoring is often in the form of guidance and "hands-on" experiences. The reporting relationship is unimportant since the purpose is to pass on information and experiences. These discussions normally center around a person's goal of learning job procedures, content, standards, analysis and problem-solving.

Financial Processes (Advanced): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Program Management (Advanced): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

Vanderbilt University Medical Center