HR & Office Administrator

Job Description
destinationone Consulting has partnered with PMF Brands (Nanak Foods) to recruit an HR & Office Administrator for their Bellingham, WA facility.

About Nanak Foods :

From modest beginnings, PMF Brands (Nanak Foods) is now North America's largest processor of traditional dairy-based South Asian foods. Established in 1997, Nanak Foods specializes in the manufacturing of paneer cheese, ghee (clarified butter), yogurt and various dairy-based appetizers and desserts. Nanak Foods manufacturing facilities are CFIA, FDA and EU approved and have Safe Quality Food (SQF) level 3 certification ensuring continual monitoring for quality, safety and legality.

Purpose of the Job:

To provide hands-on human resources and office administration support to the management team at Nanak Foods' Bellingham manufacturing facility.

The HR & Office Administrator will support day-to-day HR operations including recruitment, onboarding, employee records, payroll and benefits administration, employee relations, compliance and general office coordination. This role requires a high level of professionalism, confidentiality, organization and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Essential Functions and Responsibilities:
Human Resources

• Coordinate full-cycle recruitment, including posting job advertisements, screening resumes, scheduling interviews and conducting reference checks
• Prepare employment offers, contracts, new hire documentation and onboarding packages
• Facilitate new employee orientation and onboarding
• Maintain accurate employee files and HRIS records
• Track employee attendance, vacation, leaves of absence and overtime
• Assist with payroll preparation by ensuring employee information is accurate and submitted on time
• Administer employee benefits, enrollments and changes
• Prepare employment verification letters and other HR correspondence
• Support performance management, training and employee engagement initiatives
• Ensure compliance with employment legislation, company policies and health and safety requirements
• Assist with investigations, disciplinary documentation and employee relations matters as required
• Generate HR reports and maintain confidential HR records

Administration

• Manage office supplies and coordinate purchasing of administrative materials
• Answer telephone calls, greet visitors and provide administrative support to management
• Coordinate meetings, training sessions and company events
• Maintain company records, filing systems and document control
• Coordinate employee uniforms, PPE, security access cards and company equipment
• Liaise with vendors and service providers for office-related requirements
• Support travel arrangements and meeting logistics when required
• Perform other administrative duties as assigned

Requirements
Required Skills and Qualifications

• Diploma or bachelor's degree in Human Resources, Business Administration or a related field
• Minimum 2-3 years of HR and administrative experience
• Knowledge of employment standards and workplace legislation
• Experience working with HRIS and payroll systems
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High level of confidentiality and professionalism
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong attention to detail and accuracy
• Excellent interpersonal and customer service skills
• Strong problem-solving and decision-making abilities
• Ability to work independently and collaboratively within a team

Desired Skills and Experience

• Previous HR or administrative experience in a manufacturing or food production environment
• Experience with ADP or similar HRIS/payroll systems
• Experience with time and attendance systems
• Experience coordinating recruitment for hourly production and skilled trades positions
• Familiarity with workplace health and safety practices
• Experience supporting employee relations, investigations and disciplinary documentation
• Experience supporting payroll preparation and benefits administration
• HR certification or working toward certification is considered an asset

Working Environment:

This position is based at Nanak Foods' manufacturing facility in Bellingham, Washington and supports employees and management within a fast-paced food production environment.

The successful candidate should be comfortable working closely with plant leadership, employees and operational teams while managing confidential HR information and administrative responsibilities.

Job Type:

Full-time

Salary:

$23.00 - $28.00 per hour DOE

About destinationone Consulting

destinationone Consulting is a North America-based strategic recruitment, executive search, and HR advisory firm serving purpose-led organizations across high-impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains.

How to Apply

If this opportunity aligns with your skills and career goals, please apply with an updated resume in MS Word format. While we may not be able to contact everyone, we will connect with candidates whose profiles match the requirements of the role.

Rest assured, your profile will remain in our network, and we'll reach out when a suitable opportunity arises.

To learn more about us and stay updated on opportunities, follow destinationone Consulting on LinkedIn.

Thank you for considering destinationone Consulting-we're excited to support you in your career journey.