Executive Assistant- Ultrasound Business Unit (Bothell, WA)

Executive Assistant- Ultrasound Business Unit (Bothell, Wa)

In this highly visible role, you will serve as the Executive Assistant to the Business Unit Leader and Head of Finance, enabling leadership effectiveness through operational excellence, precision execution, and seamless coordination. In addition, you will act as a lead for the Business Unit's administrative community, strengthening ways of working, elevating standards, and connecting our administrative team members across the organization.

Your role:

• Manage complex executive calendars, prioritizing scheduling to align with business objectives while anticipating and resolving conflicts in a fast-paced, global environment
• Enable leadership effectiveness by ensuring readiness for meetings and engagements, including briefing materials, logistics, and proactive coordination
• Support leadership and site operating rhythm by partnering on staff meetings, QBRs, and offsites, while tracking action items, deadlines, and deliverables to drive accountability
• Serve as a central coordination point across teams, leading site and campus events, aligning cross-functional inputs, and maintaining strong stakeholder relationships
• Own end-to-end travel and logistics, including domestic and international itineraries, expense management, and professional coordination with Key Opinion Leaders
• Lead and develop the administrative community by driving best practices, standardizing tools and templates, and promoting consistent operating norms across executive support functions
• Enable coordination and capability growth by facilitating admin forums, aligning on leadership priorities and coverage models, mentoring team members, resolving complex issues, and driving continuous process and productivity improvements (including AI adoption)

You're the right fit if:

• You have 7+ years of experience supporting senior executives in a fast-paced and global environment
• Your skills include demonstrating strong business acumen with the ability to translate leadership priorities into execution, complemented by exceptional organizational, planning, and executive-level communication skills
• Experience and proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Teams required); Concur and AI tools highly preferred
• You have a Bachelor's degree (preferred) or equivalent experience
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You'll Bring mentoring experience within administrative functions, operating with high discretion and professionalism, and thrives in fast-paced, ambiguous environments with a proactive and adaptable approach

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The pay range for this position in WA is $38/hr to $59/hr.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will likely not be provided for this position. For this position, you must reside in or within commuting distance to Bothell, WA.

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This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.