Accounting Assistant

Accounting AssistantThe Accounting Assistant provides administrative and accounting support to the Accounting Department. This entry-level position assists with daily accounting functions, document management, data entry, and customer and vendor support. The ideal candidate is organized, detail-oriented, and eager to learn accounting processes within the construction industry.Job Duties & Responsibilities:Receive, review and process day-to-day invoices, purchase orders, check requests, and other related documentation. Ensuring completeness, compliance, budget, and contractual requirements.Process all customer payments, deposits, and routine banking transactionsProcess all credit card reconciliation and monthly statementsPrepare and distribute monthly client statementsMonitor and identify overdue invoices. Assist with reaching out to clients to collect outstanding payment and with providing documentation needed for payment.Request and process all bonding and city business requests.Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly statements.Assist with issuing vendor, subcontractor checks and joint checks as requiredProvide administrative support to the accounting department and other departments as needed.Develop and maintain strong relationships with clients, vendors, and suppliers.Stay informed about both the construction industry and accounting practices.Other duties as assigned by supervisor.Skills & Qualifications:Proficient communication, interpersonal, analytical and organizational skillsMust be proficient in MS Office Suite, specifically Outlook, Excel and WordAble to work independently with minimal supervisionPerform complex and repetitive tasksMaintain a fast work pace and high-volume work loadA positive and professional attitude and strong customer service skillsEssential Functions:Be able to lift and carry up to 25lbsMaintain confidentiality with company records Next Level Energy Management Systems