Operations Assistant

Job Description

Job Description

Description:

About McKinney Regulatory Science Advisors

McKinney Regulatory Science Advisors (MRSA) helps clients thrive in a regulated environment by providing regulatory, scientific and stakeholder engagement leadership. We are passionate about guiding companies of all sizes successfully through every step of a complex regulatory process.

McKinney Regulatory Science Advisors, we’re not just shaping the future of nicotine product testing — we’re building a workplace where talented professionals thrive. We offer competitive compensation and a comprehensive benefits package that includes medical, dental and vision.

To learn more, please visit our company website:

Position Overview:

The Operations Assistant provides administrative and operational support to the Associate Director of Client Engagement & Integration. This role is responsible for supporting internal workflows, documentation management, research, and system organization to ensure efficient operations across client engagement and integration activities.

This is a non-client-facing role focused on internal coordination, maintaining accurate records, and supporting the preparation and organization of business documentation and internal systems.

Essential Duties and Responsibilities:

Administrative & Operational Support

• Provide day-to-day administrative support for operational and engagement activities
• Organize internal files, documentation, and shared resources
• Coordinate internal meetings, agendas, and follow-up notes as needed
• Assist with preparation and formatting of internal presentations and reports

Documentation & Agreement Support

• Assist with preparation, organization, and tracking of NDAs and CSAs
• Maintain organized documentation of agreements and internal records
• Ensure proper storage and version control of agreements and supporting documents
• Track document status and assist with internal approval processes

Systems & Platform Management

• Maintain and organize HubSpot CRM records , including updating contact and company data and cleaning outdated or duplicate entries
• Support general HubSpot housekeeping and data organization
• Assist with PandaDoc document management , including organizing templates, uploading documents, and tracking agreement status
• Ensure internal systems remain accurate, organized, and up to date

Research & Information Support

• Conduct background research on industries, organizations, or potential opportunities as requested
• Compile research summaries and briefing materials to support internal planning and strategy
• Assist in gathering information for internal reports and leadership updates

Data Tracking & Reporting

• Maintain tracking documents for internal activities and operational updates
• Assist in preparing internal status updates and reporting summaries
• Ensure accurate data entry and record management across systems

Qualifications:

• Bachelor’s degree in Business, Communications, Marketing, or related field preferred
• 0–2 years of professional experience in administrative support, operations, research, or coordination roles
• Strong organizational and time-management skills
• Proficiency with Microsoft Office or Google Workspace
• Ability to manage multiple tasks and maintain accurate documentation

Preferred Skills:

• Organization and attention to detail
• Documentation and records management
• Research and information gathering
• CRM and digital platform administration
• Internal coordination and communication

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.

Application Process:

McKinney Regulatory Science Advisors is an Equal Opportunity Employer . We celebrate diversity and are committed to creating an inclusive environment for all employees. McKinney Regulatory Science Advisors does not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disability, or status as a veteran.

If you are looking to make an impact in a dynamic and visionary company, we invite you to apply for this opportunity at McKinney Regulatory Science Advisors.