Construction Assistant Coordinator

Job Category: Administrative & Clerical Work Shift/Schedule: 8 Hr Morning - Afternoon About the Role: Job Summary The Construction Assistant Coordinator will be responsible for providing professional and administrative coordination of all facility construction projects. Performs non-routine administrative tasks related to the coordination of construction projects to ensure schedules and budgets are constantly maintained. Works in collaboration with Project Managers and Director with a professional attitude and image. Acts with confidence and a high level of confidentiality. Minimum Job Qualifications Licensure or other certifications: Educational Requirements: High School Diploma Minimum Experience: Other: Additional education/training beyond high school can include degree programs or Vocational training plus sufficient experience Preferred Job Qualifications Preferred Licensure or other certifications: Preferred Educational Requirements: Preferred Experience: Minimum of one year (1) project experience to include Healthcare renovation and new construction preferred. Other: Job Specific and Unique Knowledge, Skills and Abilities Extensive verbal and written communication skills Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Outlook Ability to effectively communicate and coordinate with General Contractors, Sub Contractors and consultants Perform project budget and cost tracking duties during all phases of each project Coordinate and obtain timely contract execution from all appropriate levels of approval Ability to take initiative, work independently, multitask and prioritize with minimal or no supervision Ability to accurately review and complete detail-oriented information and projects Ability to handle confidential information with discretion and have strong work ethic Essential Tasks and Responsibilities Project Coordination. Obtain contracts and change orders from vendors (with PM/Director Assistance) when needed for services or goods related to a project. Perform contract review process through contract database or other designated procedure. Coordinate internal and external communication during the review process, submit for signatures to all appropriate parties and finalize executed contract. Process executed contracts, change orders, quotes and proposals in budget software for issuance of purchase orders as needed. Contracts, Financials and Analysis. Assist with cost and budget tracking. Review Purchase Order and invoice discrepancies. Works with Project Manager or vendor to resolve issues regarding any outstanding payments. Perform budget spend analysis and budget monitoring for each project. Submit to Director for review. Meetings and Communication. Coordinate meetings with internal and external attendees. Prepare for project meetings, attend as needed, take meeting notes and distribute as necessary. Work collaboratively with Architects, Consultants, Medical Equipment Planners, Contractors, Subcontractors and Vendors in coordination with the projects. Administrative Support. Maintain project requirements and project files in all aspects of the job. Maintain an up-to-date accurate, organized corporate filing system. Participate in special projects as needed and perform other support duties as needed. Physical Demands Weight Lifted: Up to 20 lbs, Occasionally 0-30% of time Weight Carried: Up to 20 lbs, Occasionally 0-30% of time Vision: Heavy, Constantly 66-100% of time Kneeling/Stooping/Bending: Frequently 31-65% Standing/Walking: Frequently 31-65% Pushing/Pulling: Occasionally 0-30% Intensity of Work: Frequently 31-65% Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding, Driving Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status. #J-18808-Ljbffr