Executive Assistant to COO

Executive Assistant

Panorama Insurance Associates is a fast-growing, innovative organization committed to growth, operational excellence, and creating opportunities for employees and affiliates. The Executive Assistant will provide high-level administrative support to the Chief Operating Officer, assisting with executive administration, reporting, communications, document preparation, and special projects while upholding Panorama's core values.

Key Responsibilities

Executive Administration

• Maintain the COO's calendar, appointments, and scheduling priorities.
• Provide day-to-day administrative support to the COO.
• Review, organize, and draft responses to email communications and general inquiries.
• Create presentations, reports, and professional business documents.
• Organize monthly department reporting packages and compile data into usable formats.
• Draft documents, correspondence, and other materials as needed.
• Assist with vendor and carrier contract input, tracking, and filing.
• Support special projects and additional assignments as requested by the COO.

Qualifications

• College degree in business, communications, or a related field preferred.
• Two to three years of administrative experience required.
• Executive assistant experience preferred.
• Insurance industry experience preferred.
• Strong proficiency with Microsoft Office and Adobe applications.
• Knowledge of entity maintenance desired.
• Excellent attention to detail, organization, and communication skills.
• Strong problem-solving abilities and an analytical mindset.
• Proactive, adaptable, and highly organized approach to work.
• Willingness to learn contracts, insurance operations, and related business processes.

Benefits

• Medical: HSA, PPO, and EPO options; base plan covered at 95% by employer.
• Dental: PPO plans with options for zero employee premium.
• Vision: PPO plan at no cost to the employee.
• FSA: Medical and Dependent Care FSA available.
• HSA: $1,000 annual employer contribution for eligible plans.
• Disability Insurance: Long?term and short?term disability provided at no cost.
• Life & AD&D: Employer?paid; voluntary life options available.
• Supplemental Coverage: Critical Illness and Hospital Indemnity policies offered.
• Identity Theft Protection: Provided at no cost.
• Employee Assistance Program: Available at no cost to all household members.
• 401(k): 100% employer match up to 5% of earnings.
• Time Off: Exempt employees: Flexible (unlimited) time off.
• Non?exempt employees: PTO accrual.
• Paid Holidays: 12 paid holidays annually.
• Work Flexibility: Hybrid and in?office options.
• Professional Development: Licensing, accreditation, and structured growth opportunities.