Project Administrator / Coordinator

Job Description

Job Description

The Project Coordinator will support both the Estimating and Project Management teams, handling a combination of accounting, project coordination, and administrative responsibilities. The ideal candidate is organized, dependable, and comfortable managing multiple priorities in a fast-paced construction environment.
Key Responsibilities

• Manage Accounts Payable and Accounts Receivable
• Assist with job costing and project-related accounting
• Set up and maintain vendors in Sage and Procore
• Collect and maintain required subcontractor and vendor documentation, including insurance certificates, lien releases, W-9s, and related documents
• Assist with AIA contract compliance and documentation
• Manage lien waiver collection and tracking
• Coordinate and communicate with subcontractors regarding documentation and project requirements
• Sort and distribute incoming mail and project documentation
• Work closely with Project Managers to develop, track, and support project goals
• Coordinate project communications and deliverables among internal and external stakeholders
• Track project milestones, accomplishments, and outstanding items
• Collaborate across departments to help keep projects organized and on schedule

Qualifications

• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to prioritize and manage multiple tasks simultaneously
• Strong problem-solving and follow-through skills
• Comfortable working in a fast-paced, team-oriented environment
• Experience with Sage and/or Procore is a plus
• Previous experience in construction, project coordination, accounting, or administrative support is preferred

. . . Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are met you must complete the enrollment packet and your benefits will start on the first of the subsequent month. . . It is our policy to provide equal employment opportunity to all individuals regardless of race, color, sex, sexual orientation, religion, disability, age, veteran status, ancestry, national or ethnic origin or any other legally protected class. We are committed to a diverse workforce. We value all employees' talents and support an environment that is inclusive and respectful. We are strongly committed to this policy, and believe in the concept and spirit of the law. #ZIP