Personal Assistant

Job Description

Job Description

Personal Assistant | Peninsula (Onsite) | $120,000–$180,000 + Benefits

A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, supporting board and advisory work, a family foundation, and household operations. We are looking for a highly organized, proactive, and resilient professional who thrives in a fast-paced, dynamic environment, communicates clearly and directly, and takes feedback constructively.

This is primarily an onsite role on the Peninsula. Relocation assistance may be available.

Responsibilities

• Manage complex personal and business calendars, appointments, and meetings, including board and advisory commitments
• Coordinate children’s schedules, including researching coaches and extracurriculars, managing registrations, and overseeing activities
• Provide administrative support for the family foundation
• Handle personal errands, shopping, gifting, returns, package management, and home inventory
• Support light meal preparation and on-demand errands (coffee runs, meals, etc.)
• Manage pets’ schedules, veterinary appointments, and related logistics
• Assist the Chief of Staff with events, interior design projects, and household initiatives as needed
• Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and pre-trip preparation
• Collaborate closely with household and executive support teams, including housekeepers, nannies, and other staff
• Maintain the highest level of confidentiality, professionalism, and a solutions-oriented mindset at all times

Requirements

• 5–8 years of relevant Personal Assistant experience supporting high-net-worth individuals or families
• Comfortable with high-touch, direct communication and a fast-paced, responsive environment
• Bachelor’s degree strongly preferred
• Must be located near Atherton, CA, with reliable transportation
• Willingness and ability to travel domestically and internationally, including Europe; prior global travel support experience is a plus
• Highly organized, proactive, and resilient, with strong problem-solving skills and adaptability
• Strong team player with the ability to collaborate effectively with the Chief of Staff, Estate Manager, and household staff

Compensation & Benefits

$120,000–$180,000, depending on experience, plus benefits and travel opportunities.

Relocation assistance may be available.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.