Legal Receptionist

Job Description

Job Description

We are looking for a self-motivated, eager, and dedicated Receptionist to ensure smooth running of the office and effective scheduling. You will provide a broad spectrum of services under the supervision of a Legal Assistant and Attorney.

Responsibilities

• Answer and direct phone calls, Set up appointments for incoming callers as necessary
• Distribute mail, copy outgoing invoices/ letters with checks, prepare for mailing.
• Act as first point of contact for visitors
• Take payments - give receipts for all
• Filing- Put files into the proper file drawers in alphabetical order, sort into the sorting accordion and then distribute into the proper file
• Inputting bank statements into Quicken
• Estate Planning Documents
• Input bank statements into Excel Worksheet or Court Accounting software for client Guardianship Accountings
• Notify the Legal Assistant when supplies need to be ordered
• Vacuum entryway when needed to maintain a professional area
• Prepare Conference Room for meetings
• Copy any documents the Attorney has requested.

Skills

• Proven working experience as legal receptionist or legal secretary
• Familiarity with legal documents
• Satisfactory knowledge of day-to-day operations of a legal office
• Computer literacy in office programs (i.e. Word, Excel, etc.)
• Proficiency in English
• Working knowledge of accounting software (Quicken, Societal)
• Excellent secretarial and organizational skills
• Ability to juggle multiple activities and work under pressure
• Ability to answer calls, transfer calls, take messages, make appointments