Operations Specialist NIJC

Job Description

Job Description

About NIJCThe National Immigrant Justice Center (NIJC) advances human rights and due process for immigrants, refugees and asylum seekers through direct legal services, impact litigation, advocacy, and public education. Headquartered in Chicago with offices in Washington, DC, Indiana, and San Diego, NIJC's team of over 100 attorneys, paralegals, and professionals, along with 2,000 pro bono attorneys, is at the forefront of immigration reform.Job Summary:We are seeking a highly organized and detail-oriented Operations Specialist to support day-to-day business operations. This role is critical in ensuring efficient office management, supporting recruiting efforts, managing vendor relationships, and maintaining computer hardware inventory and functionality. The ideal candidate is proactive, tech-savvy, and able to manage multiple priorities in a fast-paced environment.Essential Duties and Responsibilities:General Duties and Recruiting SupportOversee daily office operations to ensure a productive and well-functioning workspaceManage office supplies in multiple locations, equipment, and facilities needsAct as a point of contact for employee requests and office-related issuesSupport recruiting team with job postings across platforms, managing applicant tracking systems (ATS), reporting results and coordinating candidate communicationsAssist with onboarding and offboarding employeesCreate reports and graphics based on data for HR and Operations teams.Help maintain recruitment reports and hiring pipelinesCreate SOP's for various tasks and proceduresComfortable working with dataComputer Hardware and Asset ManagementWorking with third party vendors, managing inventory, service requests, and maintenance of company computer hardware and printers.Coordinate onboarding/offboarding hardware provisioning and recoveryTroubleshoot basic hardware issues and liaise with external IT support vendors as neededTrack hardware lifecycle, warranties, and replacement schedulesMaintain accurate asset management records and documentationQualifications:Bachelor 's degree or equivalent experience preferred2+ years of experience in operations, office management, or administrative roles (human resources experience helpful)Strong organizational and multitasking skills with attention to detailProficiency with Microsoft 365, Word, Excel, PowerPoint, SharePoint and IT systemsExcellent communication and interpersonal skillsAbility to work independently and proactively solve problemSkills & Competencies:Demonstrated problem-solving skillsAdaptability and flexibilityTime management and prioritizationStrong customer-service orientationCollaboration and teamworkExperience with asset management or inventory systemsFamiliarity with HR tools (ATS platforms, HRIS systems)Intermediate to advanced Excel skills Experience coordinating with vendors and managing contractsBasic technical troubleshooting knowledgeTo Apply please Include: Your resume Physical Abilities Statement:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Must be able to remain in a stationary position for 50% of the time.This position occasionally requires moving about the inside of the office to access filing cabinets, office machinery, etc.Constantly operates a computer and other office productivity machinery, such as a copy machine.It is the policy of NIJC not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.For any technical issues please contact View email address on us.fitly.work