Office Operations Coordinator

Job Description

Job Description

Full-Time | Scottsdale, AZ | In Office

Veterans Guardian is looking for an organized, proactive, and people-focused Office Operations Coordinator to support the daily operations of our Scottsdale office.

This role combines office administration, employee support, recruiting coordination, and Human Resources administration to create an exceptional workplace for our team. You'll be the go-to resource for keeping the office organized, supporting employees, welcoming new hires, and ensuring day-to-day operations run smoothly.

If you're someone who enjoys wearing multiple hats, solving problems, staying organized, and helping people, we'd love to meet you.

What You'll Do

Office Operations

• Oversee the day-to-day operations of the Scottsdale office.

• Maintain office supplies, equipment, and inventory.

• Coordinate building maintenance requests and vendor relationships.

• Manage incoming mail, deliveries, and office logistics.

• Ensure the office remains clean, organized, and professional.

• Assist with company meetings, office events, and employee engagement activities.

• Support leadership with administrative projects and operational initiatives.

Human Resources Support

• Coordinate interviews and candidate scheduling.

• Assist with recruiting and applicant communication.

• Prepare new hire paperwork and onboarding materials.

• Welcome new employees and coordinate first-day onboarding.

• Maintain confidential employee files and HR documentation.

• Support employee recognition programs, anniversaries, and company events.

• Serve as the local point of contact for employee questions while partnering with the HQ HR team.

Requirements

What We're Looking For

We're looking for someone who enjoys creating structure, supporting others, and making sure nothing falls through the cracks.

The ideal candidate is:

• Highly organized and detail-oriented.

• Friendly, professional, and approachable.

• Comfortable juggling multiple priorities.

• A self-starter who takes initiative.

• An excellent communicator with strong customer service skills.

• Someone who enjoys being the person others rely on.

Qualifications

• 2+ years of experience in office administration, office management, operations, human resources, recruiting, executive support, or a similar role.

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).

• Experience with HRIS, Salesforce, or applicant tracking systems is a plus.

• Ability to maintain confidentiality and exercise sound judgment.

Monday-Friday
9:30 AM-6:00 PM

100% In Office

Scottsdale, AZ

Benefits

Why Veterans Guardian?

At Veterans Guardian, our mission is simple: helping veterans receive the disability benefits they've earned through their service.

Behind every successful veteran is a team working together to provide an exceptional experience. As our Office Operations Coordinator, you'll play an important role in supporting both our employees and the mission they carry out every day.

We're a growing organization that values accountability, teamwork, continuous improvement, and taking care of our people.

• Competitive Pay

• Health Insurance

• Dental Insurance

• Vision Insurance

• 401(k)

• Paid Time Off

• Paid Holidays

• Paid Training

• Career Growth Opportunities