Cashier

Agent Cashier

The primary purpose of the position is to provide Agent Cashier services for the VANCHCS. The incumbent is the principal Agent Cashier for the station, which includes the outpatient clinics at Martinez, Stockton, Modesto, Fairfield, Mare Island, McClellan, and the Sacramento Medical Center at Mather. The incumbent is not bonded for loss and is accountable for a cash advance of $5000, which may be increased or decreased based on the facility's collection and disbursement activity. The incumbent serves as the Agent Cashier in support of Fiscal Service. The incumbent is responsible for the proper disbursement and collection of public and private funds and maintaining the cash advance in accordance with VA and U.S. Treasury regulations. The incumbent is required to be independent, receiving a very minimal amount of supervision. Flexibility, resourcefulness, diplomacy, and creativity are required traits for providing superior customer service. The duties and responsibilities include but are not limited to the following:

• Documents financial transactions to assure a proper audit trail. Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time.
• Is responsible for transactions involving the disbursement and receipt of funds, must be knowledgeable in the structure of applicable appropriations, object classes, standardized accounts and fund control points in order to ensure proper charges and credits.
• Performs reconciliation of discrepancies in balancing accounts which involves the recount of total and subtotals of the cash and cash items, and the review for accuracy of individual entries and totals in registers, cash books, and similar records.
• Balances all accounts daily to ensure the disbursing fund and collections are accounted for properly.
• Performs various accounting, budget, or other financial regulations, laws, and requirements to ensure compliance and recommend action.
• Ensures the timely preparation of all reports for Department of Treasury, Agency Headquarters and local management.
• Communicates orally and in writing with patients, staff, banks and other customers to obtain information and resolve problems.
• Resolves all issues and carries them through to completion in a timely manner appropriate to the situation, directing inquiries to appropriate personnel or department when unable to personally address the issue.
• Provides the customer with consistent information per established policies and procedures. Handles conflict and problems in dealing with the customer constructively and appropriately.
• Prevents access of unauthorized individuals to the Agent Cashier office and must ensure against improper disclosure of the sage combination and ensure such combination is changed at least once annually.
• Assumes personal financial accountability for any monetary loss which results from the performance of duties.
• Uses judgment to identify and select the most appropriate procedures to use, choose from among several established alternatives, or decide which precedent action to follow as a model.
• Makes determination regarding the genuineness of currency and the negotiability requirements of signatures.
• Pays attention to detail since many transactions involve cash disbursements. Incumbent is personally liable for disbursements and any resulting shortages.
• Ensures that only proper transactions are processed accurately and timely.

Preferred Experience: Preferred candidates will have experience using basic accounting practices, methods, and techniques and can demonstrate an ability to gather, assemble, interpret, and analyze financial information in various formatted spreadsheets and other reports.

Work Schedule: Monday - Friday, 08:00am - 04:30pm

Position Description/PD#: Cashier/ PD03549O