Patient Service Representative

Job Description

Job Description

Katy Trail Community Health is seeking a Patient Service Representative is a member of a health care team, which includes, a provider, a behavioral health consultant, a licensed practice nurse (LPN), a medical assistant (MA), a care coordinator, and a patient service representative (PSR) that have been assigned a panel of patients. Schedules and registers patients in a pleasant, professional, and timely manner, being sensitive to guest services. Conducts patient/guarantor interviews, explains policies, financial responsibilities, and patient bill of rights. Handles all routine patients inquire related to the registration process. Ensures all necessary demographic and financial data is obtained, and accurately documented into EHR system. Identifies appropriate payor source for routing of revenue generated during the patient stay. Ensure that any pre-certification and/or authorization are obtained to meet individual payor payment authorization protocols.

** The COVID-19 vaccination is mandated for all Katy Trail Community Health employees.

Responsibilities and Essential Functions:

Organize and direct front desk activities.
Check-in and check-out using complete, accurate procedures.
Obtain co-pays and partial and full payments from patients and properly post to the individual patient's account with appropriate discount applied.
Accurate data entry of all patient information including sliding-fee scale calculation (documented and assigned and insurance information scanned into computer).
Distribute and collect patient information and demographic documents based on established protocol.
Correctly update patient information module when patients provide updated or different demographicinformation.
Effectively explain to patients the necessary documentation for family income verification for sliding-fee scale(according to federal regulations).
Schedule appointments following the written scheduling protocol guidelines.
Answer and route all phone calls and voice mail messages to correct department and/or person as outlined in scheduling protocol guidelines.
Accurately balance the cash drawer at end of day if applicable.
Complete end of day activities including: running daily computer reports and turning on answering machine
Maintain waiting room in a tidy and organized fashion including keeping waiting room orderly (magazines up-to-date, pamphlets stocked and straightened, kids area organized and vacuuming if necessary).
Manage waiting room to insure all patients have been processed in a timely fashion.
Data Entry into the Electronic Medical Records & Electronic Dental records.
Process returned mail by updating PM system with correct address, phone number, etc.
Verify Insurance status for each patient daily
Assure patient confidentiality and adherence to HIPAA, HITECH, and OMNIBUS rulings
Assist with Medical Records as requested.
Performs at established quantitative and qualitative work standards to meet departmental goals and objectives.
Presents a courteous and helpful demeanor, to all patients, visitors, and other staff members or any other person an employee encounters while representing Katy Trail Community Health.

Minimum Qualifications:

High school diploma or GED.
Effective interpersonal and communication skills.
Ability to exercise good judgement in evaluating situations and making decisions
Excellent Customer Service Skills with patients and coworkers, including but not limited to,
exercising empathy exercising active listening skills, and meeting special needs in a timely
manner.
Experience with office equipment including computers, copier, fax, telephone systems, etc.
Ability to have flexibility with hours (up to two evening per week and 2 Saturdays per month)
to cover front desk activities and at least 40 hours per week during KTCH hours of operation.
Ability to exercise good judgment in evaluating situations and making decisions
Must have reliable transportation
Ability to use and learn appropriate medical software programs.
Must be able to see, hear, read, write, kneel, stand, sit and lift 25 lbs.
Must be able to handle stressful situations.
Bilingual preferred.
Ability and means to travel on a flexible schedule as needed, proof of liability and property
damage insurance on vehicle used is required.