Office Manager & Executive Assistant

Job Description

Job Description

Office Manager & Executive Assistant

About the Position

We are a small, growing company looking for an experienced, organized, and dependable Office Manager & Executive Assistant to help keep our office and daily operations running smoothly.

This is a hands-on position for someone who enjoys staying busy, taking initiative, and being involved in different aspects of the business. We need someone who can support management, keep schedules and priorities organized, assist our quoting and order entry teams, and help make sure important tasks don't fall through the cracks.

The right person will be a problem-solver, a strong communicator, and someone who takes ownership of their work. In our small-company environment, teamwork and a willingness to jump in wherever needed are essential.

Key Responsibilities

Office Management & Administrative Support

• Manage schedules, calendars, appointments, and meetings.
• Keep track of deadlines, follow-ups, and outstanding tasks.
• Assist management with daily administrative and operational needs.
• Maintain organized office records, documents, and files.
• Track office expenses, invoices, and receipts.
• Help improve office procedures and keep daily operations running efficiently.

Support for Quoting & Order Entry Teams

• Work closely with our quoting and order entry staff to help keep work organized and moving forward.
• Monitor outstanding quotes, pending orders, and customer requests to ensure timely follow-up.
• Help identify delays, missing information, or tasks that need attention.
• Assist with paperwork, data entry, and administrative tasks when needed.
• Help maintain clear communication between management, office staff, and customers.

Customer Communication

• Respond to customer emails, inquiries, and requests in a professional and timely manner.
• Follow up on outstanding information and customer needs.
• Help ensure customer requests are handled efficiently and accurately.
• Assist with resolving day-to-day questions and issues.

General Office & HR Support

• Assist with basic employee onboarding and HR paperwork.
• Maintain employee records and help track time-off requests.
• Support internal communication and office coordination.
• Assist with other administrative, operational, and special projects as needed.

Qualifications

• 3+ years of experience in office management, executive assistance, or a similar administrative role.
• Excellent organizational skills and attention to detail.
• Strong communication and follow-up skills.
• Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.
• Ability to multitask, prioritize, and work independently.
• Experience with customer service, order processing, or sales support is a plus.
• Comfortable learning new systems and taking on different responsibilities.
• Dependable, resourceful, and able to handle confidential information professionally.

Who We're Looking For

We are looking for someone who doesn't just wait to be told what to do.

Someone who notices when something needs attention, follows up without being reminded, and takes pride in keeping things organized.

You should be comfortable working directly with management while also being part of the everyday office team. Some days will involve scheduling and administrative work; others may involve helping with customer requests, following up on orders, or tackling an unexpected project.

Above all, we're looking for someone who is reliable, takes initiative, and genuinely enjoys helping a small business run better.

What We Offer

• Competitive salary based on experience.
• Full-time position.
• Paid time off and holidays.
• Bonus
• Friendly, team-oriented work environment.
• Opportunity to grow with the company and make a meaningful impact.

Location: Plano, 75074
Schedule: Full-Time 9-4

•\tSupportive and collaborative team culture
•\tOpportunities for growth, learning, and advancement
•\tAn exciting place to build a career where your contributions matter

Company Description

•\tSupportive and collaborative team culture\r•\tOpportunities for growth, learning, and advancement\r•\tAn exciting place to build a career where your contributions matter