Office Manager

Office Manager

We are seeking an organized, dependable, and proactive Office Manager to oversee the daily administrative operations of an office in Gainesville.

The ideal candidate will ensure the office runs efficiently by managing administrative staff, coordinating office procedures, maintaining records, supporting accounting functions, and serving as a key point of communication between departments. This position requires excellent organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Both positions require supervision of a team of about 4 people.

Quickbooks experience is required. You will assist with payroll, accounts payable, accounts receivable, invoicing, and expense reporting.

Key Responsibilities

• Manage the day-to-day operations of the office to ensure an efficient and productive work environment.
• Supervise administrative staff and provide training, guidance, and performance support.
• Answer and direct incoming phone calls, emails, and visitors professionally.
• Maintain office supplies, equipment, and vendor relationships.
• Coordinate office maintenance and ensure a clean, organized workplace.
• Maintain employee files and assist with onboarding and other HR administrative functions.
• Prepare reports, spreadsheets, correspondence, and presentations.
• Organize meetings, schedules, travel arrangements, and company events.
• Maintain company records and ensure confidential information is handled appropriately.
• Support management with special projects and process improvements.
• Ensure compliance with company policies and administrative procedures.
• Coordinate operational administrative activities as needed.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• 35 years of office management or administrative leadership experience.
• Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize responsibilities.
• Professional demeanor with outstanding customer service skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Skills

• Experience in an Office Manager position
• Process improvement and problem-solving skills.

This Office Manager position is ideal for someone who enjoys creating organized systems, supporting multiple departments, and contributing to the overall success of the organization through strong administrative leadership.

This is a drug free workplace. All applicants must be willing to submit to a drug test and background check.