Receptionist 4

Job Description

Job Description

We are looking for an experienced Receptionist 4 to support daily front-desk and administrative operations in California. This Long-term Contract position is ideal for someone who excels at creating a positive first impression while keeping office activities organized and running smoothly. The role combines visitor coordination, clerical support, and communication-based tasks that require sound judgment, discretion, and strong attention to detail.

Note: This is an on call role

Responsibilities:

• Welcome guests in a courteous manner, confirm their arrival details, and guide them to the appropriate contacts or meeting spaces.

• Coordinate incoming and outgoing deliveries by working with courier services and ensuring packages are logged and routed correctly.

• Maintain accurate visitor records, call logs, and badge distribution while supporting site access and basic security procedures.

• Oversee conference and boardroom readiness by managing reservations and checking that room equipment is available and functional.

• Prepare and distribute mailings, organize documents, and complete routine office tasks such as copying, filing, binding, and data entry.

• Provide day-to-day administrative assistance to the broader team by handling general clerical requests and supporting office workflow needs.

• Answer front-desk inquiries with care, respond to routine questions, and escalate issues when needed.

• Safeguard sensitive information by keeping records organized and handling confidential materials with care.

• High school diploma or equivalent is required.

• 0-2 years of experience in a receptionist, front-desk, or administrative support role is required.

• Strong verbal and written communication skills with the ability to interact effectively with visitors, employees, and vendors.

• Demonstrated ability to manage multiple priorities independently while maintaining accuracy and consistency.

• Proficiency with Microsoft Word, Excel, and PowerPoint, along with general comfort using office computer applications.

• Solid customer service and interpersonal skills with a detail-oriented and dependable approach to front-office support.

• Ability to maintain organized records and handle confidential information discreetly.

• Experience performing clerical duties such as typing, filing, photocopying, and mail handling is preferred.