Project Manager/ State of MI

Project Management Professional

USC, GC, GC-EAD, H4-EAD, L2-EAD Local candidates only. Lansing, MI Client: State of MI Must have: PMP certificate Lean Healthcare Experience - 5 years BA Skills - 5 years

Duties

Duty 1 General Summary of Duty 1 50% of Time Establish and monitor project controlling methods to insure timely knowledge and awareness of changes to project cost, quality, or schedule.

Individual tasks related to the duty:

• Continuously communicate detail plans and expectations to project team members and stakeholders throughout the entire lifecycle of the project.
• Meet regularly with project team members (including internal and external stakeholders) to understand and log their progress on detail tasks, problems, and concerns to confirm the expectations set forth in the project plan.
• Enables all necessary project deliverables and documentation required by the SOM Methodology (SUITE).
• Maintain metrics and logs that specify the progress and performance of the project team.
• Maintain project issue and risk logs that identify potential or realized impacts to the project and communicate to higher management.
• Continuously follow up on project issues or risks to insure timely resolution or mitigation.
• Facilitate change management required for the project(s)

Duty 2 General Summary of Duty 2 30% of Time Provide PLANNING, STAFFING (project resource) needs and REPORTING to ensure the successful completion of assigned projects according to the sponsor's goals and objectives. Planning, staffing, and reporting should adhere to the State of Michigan's Methodology (SUITE) and the Agency's project prioritization process. Planning, staffing, and reporting spans the entire lifecycle of the project from initiation to closeout.

Individual tasks related to the duty:

• Directs the development and maintenance of all SOM Methodology (SUITE) documents and deliverables from project initiation and planning through project closeout activities for ready access by all stakeholders.
• Ensure proper change management when the project's cost, quality or schedule has been impacted and communicates the changes timely to all project team members and stakeholders as defined by SOM Methodology (SUITE) and the Agency processes.
• Directs the investigation and use of technology, process or staffing necessary to meet the objectives of the project.
• Plans for necessary project team members/roles and facilitates the selection, training, and development of the project team members to ensure the objectives and tasks of the project are met.
• Understands and plans for the timely resolution of project issues and risks.
• Establishes an effective project communication plan and ensures the plan is utilized by the project team and all stakeholders.
• Works with agency stakeholders to develop project resources required for a successful project start to finish.

Duty 3 General Summary of Duty 3 15% of Time DIRECTS and coordinates the day-to-day activities, tasks and deliverables required from the project team according to the project plan.

Individual tasks related to the duty:

• Assigns detailed activities, tasks, and deliverables to assigned members of the project team ensuring understanding of the expectations such as functionality, due dates, and estimated effort.
• Assigns expected dates and functionality to external providers and ensures products or deliverables provided externally are available when needed.
• Ensures appropriate interaction and integration between team members or external providers with connecting or dependent tasks.
• Establishes and assigns routine administrative processes to the project team to ensure appropriate communications, reporting and metrics gathering.
• Assists and advises the project stakeholders and team members through regular status meetings and defined walkthroughs.
• Escalates issues, risks, and logistical needs of the project to higher management as appropriate.

Duty 4 General Summary of Duty 4 5% of Time Perform miscellaneous functions as needed to contribute to the overall operation and objectives of the Department of Technology, Management & Budget (DTMB).

Individual tasks related to the duty:

• Attendance at staff meetings.
• Stays abreast of new technology and advanced concepts through training, reading magazines, internet, periodicals, and books.
• Creates standards, procedures, and templates for staff to use in their daily tasks.
• Serves on assigned task forces, special committees and/or research groups.
• Evaluates impact of new tools, languages, and upgrades on systems.
• Provides internal staff training and mentoring.
• Other duties as assigned.

16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, if necessary. Establishing and reporting the status of an assigned project. Decisions in support of the DTMB standards, including the SOM Methodology (SUITE). Decisions in planning, staffing, controlling, directing, and reporting that do not alter the scope of assigned projects. Decisions leading to the proposition of alternatives and recommendations that do not alter the scope of assigned projects. Decisions involving preparation and quality of project deliverables

17. Describe the types of decisions that require your supervisor's review. Matters that affect the budget beyond the project's allocated amounts. Deviation from SOM Methodology (SUITE). When decision results in a business process change. When the decision impacts other systems and business units When the decision impacts the Agency's IT strategic direction

18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2. The position operates in a standard office environment, performing duties within the assigned workspace. Tasks can be completed routinely seated at a desk, in the context of meetings and meeting rooms. Work requires extensive use of personal computers including keyboards and monitors. This position is subject to stress and pressure to resolve problems quickly and effectively. There are frequent deadlines that are imposed by external forces; heavy workloads are possible and overtime during development projects may be required. Duties may involve lifting of 25 pounds or less Duties may involve traveling to various project sites.