Procurement Coordinator

Procurement Coordinator

Pernix International is a dynamic and growing global construction company, delivering highly specialized projects with integrity and exceptional quality. Our Procurement Coordinator will be responsible for the initial onset of our RFQ/RFP process and support of our corporate buyers. Candidates must have a minimum of 1-3 years of solid assistant experience. Experience in construction is a plus. Candidates must have the ability to research/source vendors that ensure quality, price, delivery and service at a price that maximizes company budgets while maintaining the highest code of ethics and conduct. Work hours are 8-5 pm (or agreed upon time w/Manager) – work from home on Fridays after 60 days.

Essential Duties and Responsibilities

• Prepare Request for Quotations/Invitations to Bid (RFQs/ITBs) bid packages based on commodity assignment.
• Obtain solicitations/bids from sources of supply.
• Follow-up on all RFQ packets and/or all bidders to ensure bids are received in a timely fashion (per required timeline) in support of buyers
• Maintain constant communication with all stakeholders on buyout packages.
• Receive and review bid packages with buyers to ensure bids are complete.
• Generate purchase orders in Purchase Order system (ViewPoint) and log Purchase Orders into Material Tracking Report once decisions are made by buyers.
• Assist buyers in sending award/release Purchase Orders to Vendor(s); follow up with awardee to ensure Order Acknowledgement is sent.
• Attend daily Procurement/Logistics meetings and other meetings (as requested).
• Perform daily quality control (QC) checks on purchase orders and/or reports for other team members (as needed).
• Other duties as assigned.

Experience, Education and Skills

• Minimum two-year Degree in related field is a must (Business Administration preferred). Prior experience will be considered.
• Must have a minimum of 1-3 years of solid admin/assistance experience, preferably in the construction industry. However, we are willing to take on the right recent college graduate majoring in supply chain management or seasoned admin assistant.
• Must have a good understanding of procurement techniques/requirements.
• Must have the ability to learn and follow Procurement/Logistics policies and procedures.
• Must have strong communication skills, both verbal and written.
• Must be well organized, detail-oriented and highly motivated.
• Must be able to work independently with minimum supervision.
• Must be proficient in Microsoft Office Suite, especially Excel.
• Must have impeccable customer service skills. In our area of the business, we treat everyone as a customer.
• Must be able to evaluate and use relevant information along with individual judgment to suggest ways to improve work processes (Process Improvement).

Key Requirements

• U.S. Citizenship is REQUIRED.
• Must be able to secure and maintain a security clearance at the required level
• Must be a team player and look at challenges as opportunities for new knowledge and growth

We offer an excellent benefits package, including Medical, Dental and Vision Insurance, Short and Long-Term Disability, Life Insurance, 17 PTO days as well as matching 401k.